Sales Administrator

Bayfield Equipment Corporation; Santa Rosa; On-site; PHP 167,000 - 279,000; Full time

Job summary

Bayfield Equipment Corporation is seeking a Sales Administrator in the Philippines to support the sales team and coordinate cross-department activities. The role emphasizes quotation preparation, order processing, and timely communication with customers and suppliers.

Ideal candidates bring 1–3 years of relevant experience, strong MS Office skills, and excellent written and verbal communication. The position is onsite in Carmona, Cavite, with responsibilities including meeting coordination and

Qualifications

• 1–3 years of relevant work experience.
• Proven experience as a Sales Admin.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and keen attention to detail.
• Knowledge of office management procedures and practices.
• Familiarity with office equipment operations.
• Ability to prioritize tasks and manage time effectively.
• Willing to be assigned in Carmona, Cavite.

Responsibilities

• Assisting the sales team in preparing and processing quotations.
• Supporting submission of bidding documents and supplier accreditation requirements.
• Coordinating with accounting for sales order requests.
• Liaising with logistics and other departments to ensure timely delivery of products.
• Preparing and handling sales reports.
• Maintaining accurate sales records and account information.
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel.
• Organizing and scheduling meetings with the sales team.
• Taking minutes of meetings (MOM).
• Responding to online inquiries and coordinating with assigned sales staff.
• Performing other duties as may be assigned.

Skills

Sales administration

Communication skills

Organizational skills

Attention to detail

Time management

Prioritization

Office procedures

Office equipment familiarity

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

I. Qualifications

• 1–3 years of relevant work experience
• Proven experience as a Sales Admin
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational skills and keen attention to detail
• Knowledge of office management procedures and practices
• Familiarity with office equipment operations
• Ability to prioritize tasks and manage time effectively
• Willing to be assigned in Carmona, Cavite

II. Job Description

The Sales Administrator will provide vital support to the sales team and ensure smooth coordination across departments.

Responsibilities include:

• Assisting the sales team in preparing and processing quotations
• Supporting submission of bidding documents and supplier accreditation requirements
• Coordinating with accounting for sales order requests
• Liaising with logistics and other departments to ensure timely delivery of products
• Preparing and handling sales reports
• Maintaining accurate sales records and account information
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel
• Organizing and scheduling meetings with the sales team
• Taking minutes of meetings (MOM)
• Responding to online inquiries and coordinating with assigned sales staff
• Performing other duties as may be assigned