Sales Administrator

Bayfield Equipment Corporation; San Pedro; On-site; PHP 180,000 - 360,000; Full time

Job summary

Bayfield Equipment Corporation is seeking a Sales Administrator to support the sales team and coordinate across departments. You will help prepare quotations, track orders, and ensure accurate records to facilitate smooth product deliveries.

The ideal candidate has 1–3 years of relevant experience, strong MS Office skills, and excellent communication and organizational abilities. This role is based in Carmona, Cavite, with duties spanning quotations, documentation, and customer coordination.

Qualifications

• 1–3 years of relevant work experience.
• Proven experience as a Sales Admin.
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and keen attention to detail.
• Knowledge of office management procedures and practices.
• Familiarity with office equipment operations.
• Ability to prioritize tasks and manage time effectively.
• Willing to be assigned in Carmona, Cavite.

Responsibilities

• Assisting the sales team in preparing and processing quotations.
• Supporting submission of bidding documents and supplier accreditation requirements.
• Coordinating with accounting for sales order requests.
• Liaising with logistics and other departments to ensure timely delivery of products.
• Preparing and handling sales reports.
• Maintaining accurate sales records and account information.
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel.
• Organizing and scheduling meetings with the sales team.
• Taking minutes of meetings (MOM).
• Responding to online inquiries and coordinating with assigned sales staff.
• Performing other duties as may be assigned.

Skills

Sales administration

MS Office

Communication skills

Organizational skills

Time management

Office procedures

Office equipment knowledge

Job description

I. Qualifications

• 1–3 years of relevant work experience
• Proven experience as a Sales Admin
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational skills and keen attention to detail
• Knowledge of office management procedures and practices
• Familiarity with office equipment operations
• Ability to prioritize tasks and manage time effectively
• Willing to be assigned in Carmona, Cavite

II. Job Description

The Sales Administrator will provide vital support to the sales team and ensure smooth coordination across departments.

Responsibilities include:

• Assisting the sales team in preparing and processing quotations
• Supporting submission of bidding documents and supplier accreditation requirements
• Coordinating with accounting for sales order requests
• Liaising with logistics and other departments to ensure timely delivery of products
• Preparing and handling sales reports
• Maintaining accurate sales records and account information
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel
• Organizing and scheduling meetings with the sales team
• Taking minutes of meetings (MOM)
• Responding to online inquiries and coordinating with assigned sales staff
• Performing other duties as may be assigned