Sales Administrator

Bayfield Equipment Corporation; General Mariano Alvarez; On-site; PHP 240,000 - 360,000; Full time

Job summary

Bayfield Equipment Corporation in Cavite, Philippines, invites applications for a Sales Administrator to support the sales team and coordinate across departments. The role focuses on quotations, bidding support, and ensuring accurate sales records.

The position involves liaising with logistics and accounting to ensure timely deliveries and smooth operations, with opportunities to organize meetings and manage client communications.

Qualifications

• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and keen attention to detail.
• Knowledge of office management procedures and practices.
• Familiarity with office equipment operations.
• Ability to prioritize tasks and manage time effectively.

Responsibilities

• Assisting the sales team in preparing and processing quotations.
• Supporting submission of bidding documents and supplier accreditation requirements.
• Coordinating with accounting for sales order requests.
• Liaising with logistics and other departments to ensure timely delivery of products.
• Preparing and handling sales reports.
• Maintaining accurate sales records and account information.
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel.
• Organizing and scheduling meetings with the sales team.
• Taking minutes of meetings (MOM).
• Responding to online inquiries and coordinating with assigned sales staff.
• Performing other duties as may be assigned.

Skills

MS Office

Communication skills

Organizational skills

Office equipment knowledge

Prioritization

Office management

Job description

I. Qualifications

• 1–3 years of relevant work experience
• Proven experience as a Sales Admin
• Proficiency in MS Office applications (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational skills and keen attention to detail
• Knowledge of office management procedures and practices
• Familiarity with office equipment operations
• Ability to prioritize tasks and manage time effectively
• Willing to be assigned in Carmona, Cavite

II. Job Description

The Sales Administrator will provide vital support to the sales team and ensure smooth coordination across departments.

Responsibilities include:

• Assisting the sales team in preparing and processing quotations
• Supporting submission of bidding documents and supplier accreditation requirements
• Coordinating with accounting for sales order requests
• Liaising with logistics and other departments to ensure timely delivery of products
• Preparing and handling sales reports
• Maintaining accurate sales records and account information
• Assisting in arranging meetings, managing contacts, and coordinating with customers and sales personnel
• Organizing and scheduling meetings with the sales team
• Taking minutes of meetings (MOM)
• Responding to online inquiries and coordinating with assigned sales staff
• Performing other duties as may be assigned