SALES ADMIN ASSISTANT

PETROPLAS TRADING INCORPORATED; San Pedro; On-site; PHP 260,000 - 380,000; Full time

Job summary

PETROPLAS TRADING INCORPORATED in Laguna, Philippines is seeking a Sales Administrator to provide day-to-day support to the Sales Team, manage documentation, and process customer orders.

The role requires a Bachelor's degree, strong organizational and communication skills, and proficiency in Microsoft Office. You will coordinate with multiple departments and help prepare reports and presentations.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, or related field.
• Experience in sales administration or a similar role is an advantage.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Detail-oriented with strong data-entry and documentation skills.
• Able to multitask and prioritize effectively.
• Customer-focused, reliable, and able to work with minimal supervision.

Responsibilities

• Prepare quotations, sales orders, invoices, purchase orders, and other sales documents.
• Process and monitor customer orders from receipt through delivery.
• Maintain accurate customer, sales, and product records.
• Coordinate with customers regarding orders, deliveries, schedules, and inquiries.
• Coordinate with Sales, Finance, Warehouse, Logistics, and other departments.
• Prepare daily, weekly, and monthly sales reports.
• Monitor sales targets, order status, pending transactions, and outstanding requirements.
• Update CRM systems, spreadsheets, and internal databases.
• Follow up on quotations, orders, payments, and other sales-related matters.
• Assist Sales Executives with presentations, proposals, and other documentation.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Microsoft Office

Education

Bachelor's degree in Business Administration/Marketing/Management

Tools

Excel

Word

PowerPoint

Job description

About the role

Provide day-to-day administrative support to the Sales Team, managing sales documentation, customer orders, and cross-departmental coordination.

Key responsibilities

• Prepare quotations, sales orders, invoices, purchase orders, and other sales documents
• Process and monitor customer orders from receipt through delivery
• Maintain accurate customer, sales, and product records
• Coordinate with customers regarding orders, deliveries, schedules, and inquiries
• Coordinate with Sales, Finance, Warehouse, Logistics, and other departments
• Prepare daily, weekly, and monthly sales reports
• Monitor sales targets, order status, pending transactions, and outstanding requirements
• Update CRM systems, spreadsheets, and internal databases
• Follow up on quotations, orders, payments, and other sales-related matters
• Assist Sales Executives with presentations, proposals, and other documentation

About you

• Bachelor's degree in Business Administration, Marketing, Management, or a related field preferred
• Previous experience in sales administration, customer service, office administration, or a similar role is an advantage
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint

• Detail-oriented with strong data-entry and documentation skills
• Able to multitask and prioritize work effectively
• Customer-focused, reliable, and able to work well with minimal supervision