Sales Administrator

TecSurge Pte Ltd; Cebu City; On-site; PHP 279,000 - 469,000; Full time

Job summary

The Sales Administrator role at TecSurge Pte Ltd in Cebu City supports the sales and business development teams by ensuring accurate documentation and pristine CRM data. You will help prepare quotations and proposals and keep records up to date.

You will also coordinate travel, manage tenders and vendor registrations, and collaborate with cross-functional teams to meet customer requirements and maintain smooth sales execution.

Qualifications

• Bachelor's degree in any field.
• At least 2 years of relevant experience in sales administration or coordination.
• Strong data accuracy and documentation skills.
• Proficient in CRM systems and Microsoft Office.

Responsibilities

• Support scheduling meetings, preparing materials, and follow-up actions.
• Plan and coordinate travel for sales activities.
• Conduct client and market research to support lead generation.
• Maintain CRM data integrity and update client/opportunity records.
• Prepare quotations and proposals aligned with pricing policies.
• Coordinate vendor registrations and tender/document submissions.
• Track outcomes of proposals and marketing activities in CRM.
• Maintain distribution lists for marketing communications.
• Manage tasks within deadlines.

Skills

Attention to detail

Communication

Task management

CRM tools

Microsoft Office

Education

Bachelor's degree

Tools

CRM tools

Microsoft Office

Job description

The Sales Administrator plays a critical role in supporting the sales and business development teams by ensuring smooth operational processes and accurate documentation. This position is responsible for maintaining CRM data integrity, preparing quotations and proposals, coordinating vendor registrations, and managing administrative tasks that enable efficient sales execution.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Effective communication, collaboration with cross-functional teams, and proficiency in CRM and office tools are essential to ensure timely and high-quality deliverables that meet customer requirements.

Key responsibilities

• Support the preparation and scheduling of business development meetings, including presentation materials and follow-up actions.
• Assist in planning and coordinating travel for sales and business development activities.
• Conduct preliminary client and market research to support lead generation and account planning.
• Maintain and update the CRM system to ensure accurate client, opportunity, and sales activity records.
• Prepare and format quotations in line with pricing policies and commercial terms.
• Compile, review, and submit proposals and tender documents according to customer requirements and deadlines.
• Track and follow up on submitted proposals, tenders, and quotations, recording outcomes in the CRM.
• Coordinate vendor registration processes, including documentation and communication with customer procurement teams.
• Maintain and update client mailing lists to ensure accurate distribution for marketing and business development communication.
• Prioritize and manage assigned tasks within agreed timelines.

About you

• Bachelor's degree in any field.
• Minimum of 2 years' work experience, preferably in sales administration, coordination, or related support roles.
• Strong attention to detail and accuracy; able to maintain data integrity and produce high-quality documentation.
• Demonstrated ability to manage multiple tasks, deadlines, and priorities in an organized manner.
• Clear and professional communication skills—both written and verbal—when interacting with internal teams and clients.
• Proactive in identifying issues, recommending solutions, and ensuring smooth workflow.
• Proficient in CRM tools, Microsoft Office (Word, Excel, PowerPoint), and document management systems.
• Effective team player who collaborates well with Sales, Business Development, and cross-functional teams.
• Customer-focused; responds promptly and courteously to inquiries.
• Capable of conducting basic client and market research and summarizing findings.