Sales Administrator

TecSurge; Cebu City; On-site; PHP 335,000 - 502,000; Full time

Job summary

TecSurge is seeking a Sales Administrator to support sales and business development activities from Cebu City. You will maintain CRM data integrity, prepare quotations and proposals, and manage vendor registrations to ensure smooth sales execution.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Proficiency in CRM and Microsoft Office is essential to deliver timely, high-quality outputs for customers.

Qualifications

• Bachelor’s degree in any field.
• Minimum of 2 years' work experience, preferably in sales administration, coordination, or related support roles.
• Strong attention to detail and accuracy; able to maintain data integrity and produce high-quality documentation.
• Clear and professional communication skills—both written and verbal—when interacting with internal teams and clients.

Responsibilities

• Support the preparation and scheduling of business development meetings, including presentation materials and follow-up actions.
• Assist in planning and coordinating travel for sales and business development activities.
• Conduct preliminary client and market research to support lead generation and account planning.
• Maintain and update the CRM system to ensure accurate client, opportunity, and sales activity records.
• Prepare and format quotations in line with pricing policies and commercial terms.
• Compile, review, and submit proposals and tender documents according to customer requirements and deadlines.
• Track and follow up on submitted proposals, tenders, and quotations, recording outcomes in the CRM.
• Coordinate vendor registration processes, including documentation and communication with customer procurement teams.
• Maintain and update client mailing lists to ensure accurate distribution for marketing and business development communication.
• Prioritize and manage assigned tasks within agreed timelines.
• Recommend improvements to document templates, CRM data structure, and administrative processes.
• Escalate client or proposal-related issues to the Sales Manager for decision-making.

Skills

Attention to detail

Organizational skills

Communication skills

Multi-tasking

Team collaboration

Problem solving

Customer-focused

Education

Bachelor’s degree in any field

Tools

CRM software

Microsoft Office (Word, Excel, PowerPoint)

Job description

The Sales Administrator plays a critical role in supporting the sales and business development teams by ensuring smooth operational processes and accurate documentation. This position is responsible for maintaining CRM data integrity, preparing quotations and proposals, coordinating vendor registrations, and managing administrative tasks that enable efficient sales execution.

The role requires strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Effective communication, collaboration with cross-functional teams, and proficiency in CRM and office tools are essential to ensure timely and high-quality deliverables that meet customer requirements.

Your Responsibilities

Depending upon your level of expertise and experience, your responsibilities may include:

• Support the preparation and scheduling of business development meetings, including presentation materials and follow-up actions.
• Assist in planning and coordinating travel for sales and business development activities.
• Conduct preliminary client and market research to support lead generation and account planning.
• Maintain and update the CRM system to ensure accurate client, opportunity, and sales activity records.
• Prepare and format quotations in line with pricing policies and commercial terms.
• Compile, review, and submit proposals and tender documents according to customer requirements and deadlines.
• Track and follow up on submitted proposals, tenders, and quotations, recording outcomes in the CRM.
• Coordinate vendor registration processes, including documentation and communication with customer procurement teams.
• Maintain and update client mailing lists to ensure accurate distribution for marketing and business development communication.
• Prioritize and manage assigned tasks within agreed timelines.
• Recommend improvements to document templates, CRM data structure, and administrative processes.
• Escalate client or proposal-related issues to the Sales Manager for decision-making.

Your Competencies

• Bachelor’s degree in any field.
• Minimum of 2 years' work experience, preferably in sales administration, coordination, or related support roles.
• Strong attention to detail and accuracy; able to maintain data integrity and produce high-quality documentation.
• Demonstrated ability to manage multiple tasks, deadlines, and priorities in an organized manner.
• Clear and professional communication skills—both written and verbal—when interacting with internal teams and clients.
• Proactive in identifying issues, recommending solutions, and ensuring smooth workflow.
• Proficient in CRM tools, Microsoft Office (Word, Excel, PowerPoint), and document management systems.
• Effective team player who collaborates well with Sales, Business Development, and cross-functional teams.
• Customer-focused; responds promptly and courteously to inquiries.
• Able to handle high-volume tasks without compromising accuracy or timelines.
• Capable of conducting basic client and market research and summarizing findings.
• Adaptable to shifting priorities and evolving sales processes.

TecSurge Careers

TecSurge employees are obsessed with customer responsiveness, quality, and efficiency. We strive to do the job right the first time, so it never has to be done again. We always think through issues deeply and consider all implications before acting. Our employees are either already acknowledged experts in their field or have that on their career path.

Our Way of Working

We are committed to providing an unrivalled customer experience and to be the most responsive, trusted, time efficient and cost-effective business partner to our clients.

Our Values

Reliable – we say what we do and do what we say.

Responsive – we communicate in a transparent and timely way.

Flexible – we provide solutions tailored to meet client requirements.

Straightforward – we are easy to do business with.

Who we are

TecSurge is an independent expert team providing a unique 24x7 worldwide service to efficiently apply, manage and support complex software applications for Engineering Procurement Construction and Owner / Operator companies.

TecSurge is passionate about making the use of complex engineering software easy.

Mr. Anton Schreibmueller, President and CEO of TecSurge

What we offer

At TecSurge, we believe that flat hierarchies, unconventional dynamics in dealing with issues, and entrepreneurial thinking create the best prerequisites for joint success. Success is achieved by providing excellent services. We offer our staff exposure to a diverse range of clients, projects and technology, as part of a friendly and tech-savvy team determined to exceed our customer's expectations.

Benefits of working with TecSurge

the possibility of personal development; an experience-based salary; independent work organization; dynamic company; pleasant working environment.