Sales Admin Officer

PKDF Marketing Corporation; Quezon City; On-site; PHP 360,000 - 600,000; Full time

Job summary

PKDF Marketing Corporation is seeking an Executive Office/Administrative professional to support the VP/COO and Sales teams across operations in Metro Manila. You will oversee office organisation, travel and expense processing, calendar management, and serve as the liaison for business partners.

You will also handle sales support, incentives reporting, staff coaching, training scheduling, and nationwide administrative oversight, ensuring compliance and smooth workflows for multiple branches.

Responsibilities

• Ensure the Executive Office and the Vice President/COO's work area are well-maintained and organized.
• Handle cash advances, liquidations, and travel and accommodation requests for the Executive Office.
• Act as the key contact person for Business Partners and Principals on sales/business activities requiring coordination with the Executive Office.
• Prepare, disseminate and communicate instructions, operational announcements and other business communications from the Executive Office.
• Manage the COO's calendar, scheduling appointments and coordinating meetings efficiently.
• Approve Special Price Requests through SOFS system.
• Prepare monthly and quarterly sales incentive reports, including FLU and other special incentives.
• Serve as the primary contact for the Sales Team, addressing their inquiries.
• For Sales for review, initially approve, and forward to the Vice President/C00 for final approval any sales requirements or promotional support requests from the sales team nationwide.
• Approve any administrative requirements/request for sales and operations based on requirements and established approval limits.
• Assist in the training, mentoring, and coaching of sales team.
• Schedule and organize training sessions for Sales Team, such as but not limited to newly hire onboarding training and product knowledge training.
• Arrange travel and accommodations for the Executive Office, and Sales Team.
• Plan and manage events and activities for sales, and the executive office.
• Supervise and evaluate staff performance, provide feedback and fostering skill development.
• Communicate goals and expectations to the executive and administrative staff.
• Conduct and maintain a regular meeting with the team regarding business matters affecting the department.
• Optimize department processes by managing schedules and timelines.
• Manage the team monthly work schedule.
• Manage petty cash for L300 van.
• Review, organize, and approve service requests for the L300 van.
• Coordinate with department heads on specific administrative requests.
• Oversee nationwide administrative activities, such as procurement, building repairs, maintenance, and disaster monitoring for events like typhoons, fires, earthquakes, and power outages.
• Ensure compliance with all business licenses and permits across office units.
• Address technical and operational queries related to branch operations, providing referrals, recommendations, or approvals as needed.
• Manage the company's properties, equipment, and devices.
• Oversee supply usage for each branch unit.
• Approve purchase orders for sales, administrative and provincial hub requirements (e.g, office supplies, office equipment, marketing collaterals, price proposals to customers).
• Organize and safeguard business documents, including promotional materials, price lists, and proposals, as well as incoming and outgoing documents.
• Handle incoming calls, respond to queries, and manage guest and visitor access. Serve as the custodian and team lead for ERP Access, Cash Advances, Office Supply Management and property oversight.
• Performs other tasks that might be assigned from time to time.

Job description

Key Responsibilities

Executive Office Support

• Ensure the Executive Office and the Vice President/COO's work area are well-maintained and organized.
• Handle cash advances, liquidations, and travel and accommodation requests for the Executive Office.
• Act as the key contact person for Business Partners and Principals on sales/business activities requiring coordination with the Executive Office.
• Prepare, disseminate and communicate instructions, operational announcements and other business communications from the Executive Office.
• Manage the COO's calendar, scheduling appointments and coordinating meetings efficiently.

Sales, and Operations Support

• Approve Special Price Requests through SOFS system.
• Prepare monthly and quarterly sales incentive reports, including FLU and other special incentives.
• Serve as the primary contact for the Sales Team, addressing their inquiries.
• For Sales for review, initially approve, and forward to the Vice President/C00 for final approval any sales requirements or promotional support requests from the sales team nationwide.
• Approve any administrative requirements/request for sales and operations based on requirements and established approval limits.
• Assist in the training, mentoring, and coaching of sales team.
• Schedule and organize training sessions for Sales Team, such as but not limited to newly hire onboarding training and product knowledge training.
• Arrange travel and accommodations for the Executive Office, and Sales Team.
• Plan and manage events and activities for sales, and the executive office.

Administrative Role

• Supervise and evaluate staff performance, provide feedback and fostering skill development.
• Communicate goals and expectations to the executive and administrative staff.
• Conduct and maintain a regular meeting with the team regarding business matters affecting the department.
• Optimize department processes by managing schedules and timelines.
• Manage the team monthly work schedule.
• Manage petty cash for L300 van.
• Review, organize, and approve service requests for the L300 van.
• Coordinate with department heads on specific administrative requests.
• Oversee nationwide administrative activities, such as procurement, building repairs, maintenance, and disaster monitoring for events like typhoons, fires, earthquakes, and power outages.
• Ensure compliance with all business licenses and permits across office units.
• Address technical and operational queries related to branch operations, providing referrals, recommendations, or approvals as needed.
• Manage the company's properties, equipment, and devices.
• Oversee supply usage for each branch unit.
• Approve purchase orders for sales, administrative and provincial hub requirements (e.g, office supplies, office equipment, marketing collaterals, price proposals to customers).
• Organize and safeguard business documents, including promotional materials, price lists, and proposals, as well as incoming and outgoing documents.
• Handle incoming calls, respond to queries, and manage guest and visitor access. Serve as the custodian and team lead for ERP Access, Cash Advances, Office Supply Management and property oversight.
• Performs other tasks that might be assigned from time to time.