Sales Admin Associate (PhilGEPS Account Administration)

Adventus IT Services Philippines; Makati; On-site; PHP 334,800 - 502,200; Full time

Job summary

A leading IT services company in the Philippines is looking for a Sales Admin Associate to provide administrative support to the Sales Department. The ideal candidate will handle PhilGEPS-related accounts and ensure compliance with government procurement protocols. Responsibilities include managing registrations, preparing bid documents, and maintaining accurate records. Applicants should have a Bachelor’s degree and experience in sales administration or government account handling.

Qualifications

• Bachelor’s degree in a relevant field.
• 1-2 years of experience in sales administration or government account handling.
• Familiarity with PhilGEPS processes and government procurement regulations.

Responsibilities

• Manage and maintain the company’s PhilGEPS registration and profile.
• Ensure compliance with RA 9184 and other procurement laws.
• Prepare and organize bid documents for government sales.

Skills

Sales administration

Government account handling

Organizational skills

Documentation skills

Microsoft Office proficiency

Education

Bachelor’s degree in Business Administration or related field

Job description

The Sales Admin Associate will provide administrative support to the PH Sales Department, with a specialized focus on managing PhilGEPS-related accounts and documentation. This role ensures compliance with government procurement protocols, maintains accurate records, and facilitates smooth coordination between internal teams and government clients.

PhilGEPS Account Administration

• Manage and maintain the company’s PhilGEPS registration and profile.
• Monitor bid opportunities and ensure timely submission of requirements.
• Prepare and organize bid documents, including eligibility, technical, and financial requirements.
• Coordinate with government agencies regarding bid clarifications, submissions, and updates.
• Track and archive PhilGEPS-related transactions and communications.

Compliance and Documentation

• Ensure all PhilGEPS submissions comply with RA 9184 and other relevant procurement laws.
• Maintain organized files for audit and compliance purposes.
• Assist in preparing contracts and other legal documents related to government sales.

Qualifications

• Bachelor’s degree in Business Administration, Public Administration, or related field.
• Atleast 1–2 years of experience in sales administration or government account handling.
• Familiarity with PhilGEPS processes and government procurement regulations.
• Strong organizational and documentation skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)