Sales Admin Assistant

Fujitsu; Makati; On-site; PHP 300,000 - 700,000; Full time

Job summary

Fujitsu in Makati is seeking a Sales Operations/Administration professional to support DSS groups. You will analyze sales coverage, prepare forecasts, dashboards, and reports, and coordinate with Sales Directors and cross-functional teams. This role emphasizes accuracy, confidentiality, and stakeholder collaboration.

Candidates typically have 1–3 years in related roles. Your responsibilities include maintaining order forecasts, monitoring orders and revenue, and supporting bidding and contract

Qualifications

• Bachelor's degree in Business Administration, Marketing, Management, Finance, or any related field.
• At least 1-3 years of experience in Sales Administration, Sales Operations, Order Management, Business Support, or a similar role.
• Experience supporting a sales team, handling sales reporting, forecasting, and operational coordination is an advantage.
• Experience working with CRM tools, ERP systems, or sales management platforms is preferred.
• Strong analytical skills with the ability to prepare, interpret, and present sales performance reports and dashboards.
• Detail-oriented with excellent organizational and documentation management skills.
• Strong coordination and stakeholder management skills, with the ability to work effectively with Sales, Finance, Supply Chain, Logistics, and Management teams.
• Excellent written and verbal communication skills.
• Ability to handle confidential business information with professionalism and integrity.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in managing quotations, purchase orders, contracts, billing documentation, delivery monitoring, and sales support activities is highly preferred.
• Familiarity with bid management, risk management approval processes, and project coordination is an advantage.

Responsibilities

• Understand sales coverage of the DSS Group and each account manager by account and industry assignments.
• Directly report to the assigned Sales Director(s).
• Coordinate with Sales Directors and other Sales Operations staff on DSS order forecast monitoring.
• Provide order forecast status reports to Sales Directors.
• Manage and monitor DSS weekly sales orders and revenue performance.
• Ensure availability and accuracy of all DSS reports and dashboards.
• Prepare Weekly DSS dashboard (Order and Revenue reports; order forecast report).
• Monitor Monthly Win/Loss report for DSS reporting.
• Monitor Quarterly booking/invoice report to DSS.
• Ad-hoc requests for historical booking accounts from sales representatives for account planning.
• Sales analysis and RF data requirements (e.g., new customers, top accounts, BU GM performance).
• Ensure alignment of processes amongst all DSS groups.
• Support the Sales group with bidding, risk approvals, SPFR, etc.
• Gather supporting documents for POs/LOIs/Notices to Proceed/Contracts as confirmed.
• Monitor routing and approval of SPR Sup to PO issuance to suppliers; oversee shipments to FPI warehouse.
• Issue Delivery orders and monitor delivery dates; issue billing advice and monitor invoicing.
• Assist sales in monitoring unbilled projects.
• Assist Account Management in internal approvals; other tasks by the manager.

Skills

Analytical skills

Coordination

Communication

Detail-oriented

Stakeholder management

Education

Bachelor's degree in Business Administration, Marketing, Management, Finance, or related field

Tools

CRM tools

ERP systems

Job description

• Understand sales coverage of DSS Group and each account manager by account & industry assignments.
• Directly report to the assigned Sales Director/s.
• Coordinates with Sales Director/s and other Sales Operations staff on DSS order forecast monitoring.
• Provide Order forecast status report to Sales director/s. o Manage and monitors DSS weekly sales order and revenue performance

Reporting

• Ensures availability and accuracy of all DSS reports and dashboards.
• Prepares Weekly DSS dashboard (Order and Revenue reports; order forecast report) o Monitor Monthly Win / Loss report for DSS reporting
• Monitors Quarterly booking/ invoice report to DSS.
• Ad-hoc request for historical booking accounts from sales representative for account planning.
• Sales Analysis and RF data requirements (e.g. New customers acquired, top account booking, BU GM performance, Etc.)
• Ensure alignment of processes amongst all DSS groups.
• Serve as Sales support assistant to the assigned Sales group (e.g. Bidding preparation, risk management committee approvals, SPFR etc.)
• Gather all supporting document/s or files to support the process of Purchase orders/ letter of intent/ notice to proceed/ contract once confirmed by the account management team
• Monitor the routing and approval of the SPR Sup to issuance of Purchase Order to the suppliers o Monitor shipment from supplier/s to FPI warehouse within the required timeline
• Issue Delivery order within the required delivery date and monitor the fulfillment of the delivery o Issue Billing advise and to monitor release of sales invoice to the customer o Assist sales in monitoring the status of unbilled project/s
• Assist Account Management team in all other internal process approval (routing of internal memo, request for demo unit, delivery to customer, sales related activities/events)
• Other task assigned from time to time by the manager

Job Requirements

• Bachelor's degree in Business Administration, Marketing, Management, Finance, or any related field.
• At least 1-3 years of experience in Sales Administration, Sales Operations, Order Management, Business Support, or a similar role.
• Experience supporting a sales team, handling sales reporting, forecasting, and operational coordination is an advantage.
• Experience working with CRM tools, ERP systems, or sales management platforms is preferred.
• Strong analytical skills with the ability to prepare, interpret, and present sales performance reports and dashboards.
• Detail-oriented with excellent organizational and documentation management skills.
• Strong coordination and stakeholder management skills, with the ability to work effectively with Sales, Finance, Supply Chain, Logistics, and Management teams.
• Excellent written and verbal communication skills.
• Ability to handle confidential business information with professionalism and integrity.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in managing quotations, purchase orders, contracts, billing documentation, delivery monitoring, and sales support activities is highly preferred.
• Familiarity with bid management, risk management approval processes, and project coordination is an advantage.