Sales Admin

Wuling Automobile Philippines Corp.; Philippines; On-site; PHP 223,000 - 357,000; Full time

Job summary

Wuling Automobile Philippines Corp. is seeking a Sales Admin Assistant to support vehicle documentation and transactions. You will handle quotations, orders, and customer records, ensuring accuracy for vehicle release and registration.

You will also prepare regular sales reports, maintain data quality, and coordinate with multiple teams to fulfill customer requirements and incentives.

Qualifications

• Must be a college graduate with automotive industry experience.
• Experience in automotive dealership sales administration is preferred.
• Knowledge of vehicle sales documentation, financing, insurance, and registration processes is advantageous.
• Proficient with Microsoft Office, especially Excel and Word.
• Strong organizational and administrative skills; detail-oriented and good with records.

Responsibilities

• Prepare and process sales documents, vehicle quotations, sales orders, and customer records.
• Ensure completeness and accuracy of documents for vehicle release and registration.
• Encode and maintain accurate customer and vehicle sales information.
• Prepare daily, weekly, and monthly sales reports.
• Monitor sales orders, vehicle reservations, releases, and documentation status.
• Coordinate with Sales Consultants, Accounting/Finance, Insurance, Service, Parts, and Registration teams.

Skills

Communication skills

Organizational skills

Detail-oriented

Customer-oriented

Interpersonal skills

Education

College graduate

Tools

Excel

Word

Job description

• Prepare and process sales documents, vehicle quotations, sales orders, and customer records.

• Ensure completeness and accuracy of documents required for vehicle release and registration.

• Encode and maintain accurate customer and vehicle sales information.

• Prepare daily, weekly, and monthly sales reports.

• Monitor sales orders, vehicle reservations, releases, and documentation status.

• Coordinate with Sales Consultants, Accounting/Finance, Insurance, Service, Parts, and Registration teams regarding customer transactions.

• Assist Sales Consultants in processing customer requirements and vehicle documentation.

• Prepare and organize documents for financing, insurance, vehicle registration, and release.

• Monitor payment and documentation status and follow up on pending requirements.

• Maintain proper filing of customer and sales records, both physical and digital.

• Assist in preparing sales incentives, commissions, and other sales-related reports.

• Monitor vehicle inventory information and coordinate with the Sales Team regarding unit availability.

• Ensure compliance with company policies and standard sales procedures.

• Handle customer inquiries related to documents and sales administrative requirements when needed.

• Perform other administrative duties assigned by the Sales Manager or Management.

Qualifications

• College graduate preferably in Business Administration, Marketing, Management, or a related course.

• With experience in the automotive industry is required.

• Preferably with experience in automotive dealership sales administration or a similar position.

• Knowledge of vehicle sales documentation, financing, insurance, and registration processes is an advantage.

• Proficient in Microsoft Office, particularly Excel and Word.

• Strong organizational and administrative skills.

• Detail-oriented with good documentation and record-keeping skills.

• Good communication and interpersonal skills.

• Able to work under pressure and meet deadlines.

• Customer-oriented and able to coordinate effectively with different departments.

• Willing to work on weekends and holidays when required by business operations.

Preferred Skills

• Automotive dealership experience

• Sales documentation and processing

• Data entry and report preparation

• Microsoft Excel

• Customer service

• Coordination and follow-up

• Document management