Remote US Real Estate Transaction Coordinator

Ocean Tide Partners, Inc.; Metro Manila; Remote; PHP 446,000 - 670,000; Full time

Job summary

Ocean Tide Partners, Inc. in the Philippines seeks a virtual assistant with deep knowledge of US real estate processes to support licensed realtors through contract-to-closing transactions.

The role focuses on transaction coordination, MLS management, and timely communication with all parties involved. The candidate will handle document preparation, compliance, and CRM updates, ensuring deadlines are met and disclosures are accurate, while coordinating with title companies and lenders during US

Qualifications

• Minimum 3 years of experience working with US real estate professionals.
• Deep understanding of US real estate transaction processes and timelines.
• Familiarity with common US real estate forms and contracts.
• Experience with MLS systems, transaction management software, and CRM platforms.
• Knowledge of real estate terminology, procedures, and regulations.

Responsibilities

• Coordinate all aspects of real estate transactions from accepted offer to closing.
• Manage transaction timelines and ensure all deadlines are met.
• Track contract contingencies and coordinate inspections, appraisals, and financing milestones.
• Maintain detailed transaction files and update all parties on progress.
• Prepare and review purchase agreements, addendums, and disclosure documents.
• Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties.
• Schedule and coordinate showings, inspections, appraisals, and closing appointments.
• Follow up with clients on required documentation and next steps.
• Provide regular transaction updates to all stakeholders.
• Handle client inquiries professionally and promptly during US business hours.

Skills

Attention to detail

Organizational skills

Independent work

Multi-tasking

Problem-solving

Professional demeanor

Tools

kvCORE

SkySlope

DocuSign

CRM platforms

Microsoft Office

Job description

Ocean Tide Partners, Inc. in the Philippines seeks a virtual assistant with deep knowledge of US real estate processes to support licensed realtors through contract-to-closing transactions.

The role focuses on transaction coordination, MLS management, and timely communication with all parties involved. The candidate will handle document preparation, compliance, and CRM updates, ensuring deadlines are met and disclosures are accurate, while coordinating with title companies and lenders during US