Real Estate Transaction Manager

Ocean Tide Partners, Inc.; Metro Manila; Remote; PHP 446,000 - 670,000; Full time

Job summary

Ocean Tide Partners, Inc. in the Philippines seeks a virtual assistant with deep knowledge of US real estate processes to support licensed realtors through contract-to-closing transactions.

The role focuses on transaction coordination, MLS management, and timely communication with all parties involved. The candidate will handle document preparation, compliance, and CRM updates, ensuring deadlines are met and disclosures are accurate, while coordinating with title companies and lenders during US

Qualifications

• Minimum 3 years of experience working with US real estate professionals.
• Deep understanding of US real estate transaction processes and timelines.
• Familiarity with common US real estate forms and contracts.
• Experience with MLS systems, transaction management software, and CRM platforms.
• Knowledge of real estate terminology, procedures, and regulations.

Responsibilities

• Coordinate all aspects of real estate transactions from accepted offer to closing.
• Manage transaction timelines and ensure all deadlines are met.
• Track contract contingencies and coordinate inspections, appraisals, and financing milestones.
• Maintain detailed transaction files and update all parties on progress.
• Prepare and review purchase agreements, addendums, and disclosure documents.
• Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties.
• Schedule and coordinate showings, inspections, appraisals, and closing appointments.
• Follow up with clients on required documentation and next steps.
• Provide regular transaction updates to all stakeholders.
• Handle client inquiries professionally and promptly during US business hours.

Skills

Attention to detail

Organizational skills

Independent work

Multi-tasking

Problem-solving

Professional demeanor

Tools

kvCORE

SkySlope

DocuSign

CRM platforms

Microsoft Office

Job description

About the job Real Estate Transaction Manager

We are seeking an experienced Philippines-based Virtual Assistant with extensive knowledge of US real estate processes to support licensed realtors in managing and closing transactions from contract to closing. The ideal candidate will have hands-on experience with US real estate documentation, MLS systems, and transaction coordination.

Key Responsibilities

Transaction Management

• Coordinate all aspects of real estate transactions from accepted offer to closing
• Manage transaction timelines and ensure all deadlines are met
• Track contract contingencies and coordinate inspections, appraisals, and financing milestones
• Maintain detailed transaction files and update all parties on progress
• Prepare and review purchase agreements, addendums, and disclosure documents

Client Communication & Coordination

• Serve as primary point of contact for buyers, sellers, lenders, and other transaction parties
• Schedule and coordinate showings, inspections, appraisals, and closing appointments
• Follow up with clients on required documentation and next steps
• Provide regular transaction updates to all stakeholders
• Handle client inquiries professionally and promptly during US business hours

Documentation & Compliance

• Prepare and organize all transaction-related paperwork
• Ensure compliance with state and federal real estate regulations
• Coordinate document signing through DocuSign or similar platforms
• Maintain accurate records in CRM and transaction management systems
• Prepare closing disclosure reviews and coordinate with title companies
• Create and manage property listings on MLS and real estate websites
• Coordinate professional photography and virtual tours
• Assist with social media marketing and lead generation activities
• Prepare marketing materials including flyers, brochures, and presentations
• Manage client databases and follow-up sequences

Required Qualifications

Experience & Knowledge

• Minimum 3 years of experience working with US real estate professionals
• Deep understanding of US real estate transaction processes and timelines
• Familiarity with common US real estate forms and contracts
• Experience with MLS systems, transaction management software, and CRM platforms
• Knowledge of real estate terminology, procedures, and regulations

Technical Skills

• Proficiency in real estate software (kvCORE, SkySlope, Dotloop, DocuSign, etc.)
• Advanced knowledge of Microsoft Office Suite and Google Workspace
• Experience with CRM systems (kvCORE, Chime, Follow Up Boss, Wise Agent, etc.)
• Familiarity with MLS platforms and IDX websites
• Social media management and basic graphic design skills

Soft Skills

• Strong attention to detail and organizational skills
• Ability to work independently and manage multiple transactions simultaneously
• Problem-solving mindset with proactive approach to challenges
• Professional demeanor when representing clients and realtors