Remote Talent Acquisition Scheduler

Sourcefit Philippines, Inc.; Quezon City; Remote; PHP 279,000 - 446,000; Full time

Job summary

Sourcefit Philippines, Inc. is hiring two Talent Acquisition Coordinators to support a US-based recruitment team from the Philippines. You will manage interview scheduling, calendar coordination, and candidate communications to keep hiring moving smoothly.

This remote role requires strong organization, excellent English, and the ability to work US Eastern or Pacific hours. Prior recruitment experience is not required; executive assistant or scheduling background is valued.

Qualifications

• At least 1–2 years in executive assistance, administrative coordination, recruitment coordination, or similar scheduling roles.
• Experience coordinating meetings with multiple participants across time zones is preferred.
• Proficiency with Google Calendar and Gmail is required.
• Strong written and spoken English communication for candidate and stakeholder interactions.
• Excellent organizational skills and attention to detail, especially with timelines and workloads.

Responsibilities

• Coordinate and schedule interviews from initial screens to complex panel sessions across US time zones (Greenhouse and Google Calendar).
• Manage interview calendars, ensuring timely communications with candidates, recruiters, hiring managers, and interviewers.
• Prepare and send invitations, confirmations, reminders, and candidate prep materials.
• Respond promptly to scheduling requests, cancellations, and rescheduling needs; arrange alternatives to minimize delays.
• Monitor emails and Slack during assigned shifts to address time-sensitive requests with urgency.
• Contact candidates by email or phone when they are late or face technical issues during interviews.
• Coordinate with internal stakeholders to resolve conflicts and accommodate last-minute changes.
• Maintain accurate candidate records, interview schedules, and application stages in Greenhouse.
• Support recruiters with administrative tasks including assessments and take-home assignments.
• Coordinate onsite interview logistics and travel arrangements when required.

Skills

Executive support

Calendar management

Interview scheduling

Communication

Remote work

Tools

Greenhouse ATS

Google Calendar

Google Workspace

Job description

Sourcefit Philippines, Inc. is hiring two Talent Acquisition Coordinators to support a US-based recruitment team from the Philippines. You will manage interview scheduling, calendar coordination, and candidate communications to keep hiring moving smoothly.

This remote role requires strong organization, excellent English, and the ability to work US Eastern or Pacific hours. Prior recruitment experience is not required; executive assistant or scheduling background is valued.