Remote Strata Admin Pro | Organized, Proactive Support

Beepo Inc.; Mabalacat; Remote; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Competitive rewards & benefits

Employee referral program

Work-life balance

Job summary

Beepo Inc. in the Philippines is seeking a Strata Admin Assistant to support property administration tasks remotely. The role involves handling emails, phone calls, and general administrative duties, with a focus on levy contributions, forms, and SMATA-related processes.

The ideal candidate has experience with administrative duties, strong communication, accuracy, and organizational skills. This position supports Beepo’s Clark, Pampanga office and offers remote work with day shifts.

Qualifications

• Experience in emails, minutes, letters and document handling.
• Familiarity with strata management or real estate would be a plus.
• Strong communication and organizational skills are essential.

Responsibilities

• Responding to emails
• Phone Calls (Inbound and Outbound)
• Provide general administrative support
• Advising owners/agents of levy contributions and status
• Key / Remote Requests
• Organising Key Request Forms
• Organising Key Authority Forms
• Section 22
• Entering
• Sending acknowledgement to solicitors
• Section 184
• Issuing Work Orders
• Issuing Quotes
• Chasing work orders and quotes
• Closing of Jobs on SMATA
• Sending quotes to the committee on SMATA and email for their approval
• Gathering documents for Agendas
• Drafting / Preparing Agendas, AGM's, GM's, SCM's, ECM's, etc.
• Drafting Minutes, Resolving and Defeating Motions
• Filling out information of minutes, adding proxies
• Updating Strata Master Register / Committees after AGM Minutes
• Updating compliance registers and AFSS/CWFs/WHs/Window/Lift/Pool compliance
• Submitting AFSS and related council submissions
• Providing copies to committee for records
• Entering Insurance Claims and submitting
• Filling out Payment Req Forms
• Tree Applications

Skills

Email management

Phone calls

MS Office

Attention to detail

Time management

Independent work

Team collaboration

Active listening

Proactiveness

Tools

Strata Master

Filesmart

SMATA (MRI Connect)

MS Office

Job description

Beepo Inc. in the Philippines is seeking a Strata Admin Assistant to support property administration tasks remotely. The role involves handling emails, phone calls, and general administrative duties, with a focus on levy contributions, forms, and SMATA-related processes.

The ideal candidate has experience with administrative duties, strong communication, accuracy, and organizational skills. This position supports Beepo’s Clark, Pampanga office and offers remote work with day shifts.