Remote Senior Executive Assistant & Bookkeeping Pro

Hammerjack Pty Ltd; Philippines; On-site; PHP 865,000 - 1,731,000; Part time

Benefits offered by this job

Work-life balance

Competitive monthly service fees

Job summary

Hammerjack Pty Ltd is seeking an experienced Senior Executive Assistant / Bookkeeping Administrator to support an Australia-based owner. The role blends executive support, operations and day-to-day bookkeeping in a remote, contractor capacity based in the Philippines.

The position starts part-time (~20 hours/week) with potential hours growth as needs expand. You will liaise with Australian customers and partners, manage calendars, invoices, and financial records in Xero, and uphold

Qualifications

• Demonstrated experience as an Executive Assistant or similar role.
• Hands-on experience using Xero.
• Experience with AU Accounts Receivable/Payable.
• Experience raising invoices and monitoring payments.
• Understanding AU bookkeeping principles and transactions.
• Ability to prepare basic financial and management reports.
• Strong Excel and/or Google Sheets skills.
• Excellent written and spoken Australian English.
• Confident communicating with Australian customers and suppliers.
• Strong calendar, email and task-management skills.
• Independent, proactive and remote-work capable.
• High discretion with confidential information.
• Strong problem-solving and ownership mindset.

Responsibilities

• Executive assistance & admin: manage calendars, emails, meetings, reminders and travel.
• Coordinate availability with internal teams and clients; handle scheduling conflicts.
• Provide general admin support and maintain organised records.
• Bookkeeping: maintain financial records in Xero and issue invoices.
• Monitor accounts receivable/payable, follow up overdue payments.
• Assist with reconciliations, documentation and management reporting.

Tools

Xero

Microsoft Excel

Google Sheets

Job description

Hammerjack Pty Ltd is seeking an experienced Senior Executive Assistant / Bookkeeping Administrator to support an Australia-based owner. The role blends executive support, operations and day-to-day bookkeeping in a remote, contractor capacity based in the Philippines.

The position starts part-time (~20 hours/week) with potential hours growth as needs expand. You will liaise with Australian customers and partners, manage calendars, invoices, and financial records in Xero, and uphold