Remote Executive Assistant for Accounting Practice

hammerjack; Philippines; Hybrid; PHP 300,000 - 600,000; Full time

Benefits offered by this job

Hybrid work options

Coffee on demand

Complimentary weekly meals

Health coverage for dependents

Competitive salary

Job summary

hammerjack is seeking a highly organized Executive Assistant to support partners and accountants in Australia-bound workflows from the Philippines. The role covers client administration, compliance tasks, billing, and day-to-day executive support, leveraging Xero Practice Manager and related tools.

You will ensure accurate client records, manage lodgements, and act as a professional first point of contact for client inquiries while protecting confidentiality and maintaining efficient practice

Qualifications

• Bachelor’s degree in Accounting, Business Administration, or related field preferred.
• 3–5 years of administrative support experience within accounting/professional services.
• Strong understanding of Australian accounting and compliance processes (ATO/ASIC).

Responsibilities

• Keep client records accurate across databases and systems.
• Coordinate lodgements: track tax returns, BAS, ASIC submissions.
• Be the professional first point of contact for client inquiries.
• Support ATO/ASIC matters using relevant portals and forms.
• Keep billing moving: invoices, receipts, WIP, and reports.
• Provide high-level executive support: calendar, meetings, documents.
• Strengthen practice operations and confidentiality across processes.

Skills

Administrative support

Client-facing communication

Time management

Discretion & confidentiality

Xero Practice Manager

Microsoft Office

NowInfinity

FYI Docs

Education

Bachelor’s degree in Accounting or related field

Tools

Xero Practice Manager

NowInfinity

FYI Docs

Job description

hammerjack is seeking a highly organized Executive Assistant to support partners and accountants in Australia-bound workflows from the Philippines. The role covers client administration, compliance tasks, billing, and day-to-day executive support, leveraging Xero Practice Manager and related tools.

You will ensure accurate client records, manage lodgements, and act as a professional first point of contact for client inquiries while protecting confidentiality and maintaining efficient practice