Remote Recruitment Support VA — Australian Focus

Va4U; Philippines; Remote; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Permanent work-from-home arrangement

Full-time Australian business hours

Supportive and collaborative team

Ongoing training and development

Long-term career growth opportunities

Direct exposure to Australia’srecruitm

Job summary

Va4u is seeking a dedicated Recruitment Support Virtual Assistant to back our Australian recruitment team. You will source candidates, manage our CRM, oversee job advertising, coordinate interviews, and support marketing efforts to deliver a seamless recruitment process.

Join a remote, full-time role aligned with Australian business hours, focusing on organised, confidential candidate handling and high-quality service to clients and candidates alike.

Qualifications

• Experience in Recruitment Administration, Talent Sourcing, Executive Assistance, or Virtual Assistance
• Familiarity with Applicant Tracking Systems (ATS) or Recruitment CRMs
• Confident sourcing candidates via LinkedIn and job boards
• Excellent written and verbal English communication
• Superior organisational and time-management skills
• Ability to maintain confidentiality
• Proficient with Microsoft Office and Google Workspace

Responsibilities

• Source candidates using recruitment database, LinkedIn, and online job boards
• Build and manage talent pools for current and future vacancies
• Screen applications and match them to role requirements
• Distribute and follow up screening questionnaires
• Coordinate phone and video interviews
• Prepare candidate summaries and profiles for recruiters and client presentations
• Format resumes into company-branded templates
• Track interview feedback, offer stages, and start dates
• Maintain accurate candidate and vacancy records
• Update candidate employment history, availability, and contact details
• Tag, categorise, and clean up database records
• Re-engage existing talent within our database
• Monitor recruitment pipelines and vacancy stages
• Create and publish engaging job advertisements
• Update and refresh active job ads
• Monitor application workflows and prepare weekly advertising reports
• Maintain a clear active job advertisement register
• Monitor inboxes and respond to candidate enquiries
• Schedule and confirm interviews and meetings
• Maintain recruiter calendars and task lists
• Coordinate reference checks and manage candidate documentation
• Track outstanding compliance requirements
• Ensure confidential storage of sensitive information
• Create and schedule social media content and simple Canva graphics
• Assist with newsletters, email campaigns, and updating website job listings
• Research new clients and update CRM records

Skills

Organizational skills

Communication

Time management

Independence

English proficiency

Tools

Microsoft Office

Google Workspace

ATS/CRM familiarity

LinkedIn sourcing

Job description

Va4u is seeking a dedicated Recruitment Support Virtual Assistant to back our Australian recruitment team. You will source candidates, manage our CRM, oversee job advertising, coordinate interviews, and support marketing efforts to deliver a seamless recruitment process.

Join a remote, full-time role aligned with Australian business hours, focusing on organised, confidential candidate handling and high-quality service to clients and candidates alike.