Remote Real Estate Closings Assistant

Outsourced Quality Assured Services Inc. (ISO Certified); Quezon City; Remote; PHP 279,000 - 446,000; Full time

Job summary

Outsourced is seeking a detail-oriented Real Estate Closing Assistant to support day-to-day administration of real estate sales, closings, escrow transactions, and earnest money processing.

You will validate sales information, maintain accurate records, and coordinate with branches to ensure timely closing and escrow activities. The role demands accuracy, dependability, and effective communication with internal teams.

Qualifications

• Experience with real estate closings or escrow is preferred.
• High accuracy and dependable in handling financial data.
• Ability to manage multiple transactions and maintain organized records.

Responsibilities

• Validate sales transactions and add notes for agent requirements.
• Notify relocation team when referrals are identified on transactions.
• Update sales prices and commission rates as needed.
• Add or remove agents from transactions after validation.
• Process earnest money and record transactions in the closing system.
• Verify earnest money accuracy before recording.
• Reconcile daily escrow transactions across bank records and systems.
• Notify branches of Earnnest.com transactions and coordinate closings.
• Save copies of earnest money documentation in closing folders.
• Process cancellations and release earnest money per branch instructions.
• Follow up with branches for missing signatures or information.
• Notify department head for earned money releases related to cancellations.
• Process escrow overage checks with supporting docs.
• Complete monthly co-broke surveys.
• Maintain the listing tracker and review NSF/returned checks.
• Notify branches of bounced checks and arrange replacements.

Skills

Detail-oriented

Data accuracy

Financial transaction knowledge

Communication skills

Tools

Closing system

Job description

Outsourced is seeking a detail-oriented Real Estate Closing Assistant to support day-to-day administration of real estate sales, closings, escrow transactions, and earnest money processing.

You will validate sales information, maintain accurate records, and coordinate with branches to ensure timely closing and escrow activities. The role demands accuracy, dependability, and effective communication with internal teams.