Remote Real Estate Admin & Transactions Lead

Va4U; Philippines; Remote; PHP 4,375,000 - 6,875,000; Full time

Benefits offered by this job

Permanent remote work

US client exposure

EST schedule

Competitive salary

Career growth

Collaborative team

Job summary

Va4u is seeking a Real Estate Administration Support Manager to lead US real estate operations from a remote setting. The role requires 5+ years of experience handling listings, transaction coordination, CRM oversight, and compliance across multiple platforms, driving efficient workflows and client satisfaction.

You will coordinate documentation, support agents and leadership, and optimize processes while managing timelines and reporting, with a strong emphasis on English communication and

Qualifications

• Minimum 5 years of recent US-based real estate support experience.
• Thorough understanding of US real estate transaction process.
• Excellent written and verbal English communication.
• Ability to work independently with minimal supervision.
• Strong organizational and time-management skills.

Responsibilities

• Oversee property listings from setup to post-closing
• Coordinate listings docs, MLS uploads, updates
• Prepare contracts and disclosures
• Support buyers, sellers, agents, lenders, title companies
• Track transaction timelines to meet deadlines
• Maintain CRM records across multiple systems
• Oversee client databases and pipeline reporting
• Organize inspections, appraisals, closings
• Prepare CMA support documents as needed
• Handle email and calendar management for agents
• Ensure compliance with brokerage/state requirements
• Generate reports for leadership
• Identify process improvements

Skills

US real estate support

Transaction coordination

CRM management

Documentation

English communication

Independent work

Tools

MLS

Follow Up Boss

KVCore

Salesforce

BoomTown

Zillow Premier Agent

Dotloop

DocuSign

ShowingTime

Google Workspace

Microsoft Office 365

Job description

Va4u is seeking a Real Estate Administration Support Manager to lead US real estate operations from a remote setting. The role requires 5+ years of experience handling listings, transaction coordination, CRM oversight, and compliance across multiple platforms, driving efficient workflows and client satisfaction.

You will coordinate documentation, support agents and leadership, and optimize processes while managing timelines and reporting, with a strong emphasis on English communication and