Real Estate Administration Support Manager (Us Real Estate)

Va4U; Philippines; Remote; PHP 4,375,000 - 6,875,000; Full time

Benefits offered by this job

Permanent remote work

US client exposure

EST schedule

Competitive salary

Career growth

Collaborative team

Job summary

Va4u is seeking a Real Estate Administration Support Manager to lead US real estate operations from a remote setting. The role requires 5+ years of experience handling listings, transaction coordination, CRM oversight, and compliance across multiple platforms, driving efficient workflows and client satisfaction.

You will coordinate documentation, support agents and leadership, and optimize processes while managing timelines and reporting, with a strong emphasis on English communication and

Qualifications

• Minimum 5 years of recent US-based real estate support experience.
• Thorough understanding of US real estate transaction process.
• Excellent written and verbal English communication.
• Ability to work independently with minimal supervision.
• Strong organizational and time-management skills.

Responsibilities

• Oversee property listings from setup to post-closing
• Coordinate listings docs, MLS uploads, updates
• Prepare contracts and disclosures
• Support buyers, sellers, agents, lenders, title companies
• Track transaction timelines to meet deadlines
• Maintain CRM records across multiple systems
• Oversee client databases and pipeline reporting
• Organize inspections, appraisals, closings
• Prepare CMA support documents as needed
• Handle email and calendar management for agents
• Ensure compliance with brokerage/state requirements
• Generate reports for leadership
• Identify process improvements

Skills

US real estate support

Transaction coordination

CRM management

Documentation

English communication

Independent work

Tools

MLS

Follow Up Boss

KVCore

Salesforce

BoomTown

Zillow Premier Agent

Dotloop

DocuSign

ShowingTime

Google Workspace

Microsoft Office 365

Job description

Real Estate Administration Support Manager (US Real Estate)

Company: Va4u

Job Type: Full Time

Job Description - Real Estate Administration Support Manager (US Real Estate)

About the Role

We are seeking an accomplished Real Estate Administration Support Manager to join our fast-growing, US-based real estate team.

As a senior leader with at least 5 years of hands-on experience in US real estate support, you will oversee the entire administrative lifecycle—including listing coordination, transaction management, CRM oversight, documentation, compliance, and optimization of operational processes.

This is not an entry-level or junior position. We require a proactive, detail-oriented professional who can independently drive multiple transactions, support both agents and executive leadership, and ensure seamless day-to-day operations with minimal supervision.

Key Responsibilities

• Manage property listings from initial setup to successful post-closing
• Coordinate listing documentation, MLS uploads, and ongoing listing updates
• Prepare contracts, disclosures, and essential transaction documents
• Support buyers, sellers, agents, lenders, title companies, and attorneys throughout transactions
• Track and monitor transaction timelines to meet all deadlines
• Maintain accurate and up-to-date records across multiple CRM systems
• Oversee client databases and pipeline reporting
• Organize appointments, inspections, appraisals, and closings
• Prepare Comparative Market Analysis (CMA) support documents as needed
• Handle email and calendar management for agents and leadership
• Ensure compliance with all brokerage and state documentation requirements
• Generate reports and provide operational assistance to company leadership
• Identify and implement improvements to administrative processes and workflow efficiency

Essential Requirements

• Minimum 5 years of recent experience supporting a US-based real estate business
• Thorough understanding of the complete US real estate transaction process
• Extensive expertise in managing property listings and end-to-end transaction coordination
• Proven track record supporting real estate agents, brokers, or teams
• Highly organized with exceptional attention to detail
• Outstanding written and verbal English communication skills
• Self-starter capable of working independently with minimal supervision
• Strong problem-solving, multitasking, and time management skills
• Ability to excel in a fast-paced environment while juggling multiple transactions

Experience with US Real Estate Platforms & CRMs

Significant hands-on experience with several of the following is highly preferred:

• MLS systems
• Follow Up Boss
• KVCore
• Salesforce
• BoomTown
• Sierra Interactive
• Chime CRM
• Lofty
• Zillow Premier Agent
• Dotloop
• SkySlope
• DocuSign / DocuSign Rooms
• TransactionDesk
• ShowingTime
• ZipForms
• Google Workspace
• Microsoft Office 365

Nice to Have

• Experience supporting high-volume real estate teams
• Familiarity with multiple US state real estate transaction processes
• Demonstrated success in creating workflows and improving processes
• Previous leadership or senior-level administrative support experience

What We Offer

• Permanent Work From Home
• Work directly with a US-based client
• Full-time EST schedule
• Competitive salary based on experience
• Long-term career opportunity
• Supportive and collaborative team environment

About the Company

Va4u

Welcome to VA4U - Your Trusted Partner for Offshore Virtual Assistance Services . At VA4U, we're your trusted partner in outsourcing essential tasks, whether you're a real estate agent, small business owner, or a busy professional. Our dedicated offshore virtual assistants in Indonesia empower you t...