Remote Operations Leader & Systems Architect

Vava Virtual Assistants; Manila; On-site; PHP 3,438,000 - 8,594,000; Full time

Job summary

VaVa Virtual Assistants is seeking an experienced Online Business Manager to join as an independent contractor. You will design systems, establish accountability, and ensure projects move forward with consistency while managing client outcomes independently.

You will join a contractor community with regular meetings and opportunities to reflect VaVa's mission, values, and standards. This role emphasizes ownership, proactive engagement, and long-term operational impact.

Qualifications

• Must reside and be authorized to work in the United States.
• 5+ years of experience in operations, project management, or business management.
• 3+ years of full-time remote work experience.
• Available at least 20 hours per week to support high-touch clients.
• Proficiency with Google Workspace and Microsoft Office; capable of building templates and SOPs.
• Fluent use of Slack and Zoom for team coordination and leadership.
• Hands-on CRM setup and multi-platform usage.
• Experience building/editing workflows in Asana/ClickUp/Notion/Monday.com/Trello.
• Automation experience with Zapier or equivalents; multi-step workflows.
• General AI literacy and ability to apply AI tools to workflows.

Responsibilities

• Audit client workflows and identify gaps or bottlenecks.
• Design and implement operational systems and SOPs to run without founder involvement.
• Oversee timelines, deliverables, and team accountability.
• Coordinate client teams, contractors, and vendors; provide direction and structure.
• Maintain and optimize tools for project management and automation.
• Handle confidential business information with discretion.
• Identify drift in projects and course-correct with minimal disruption.
• Analyze data to surface trends and support decision-making.
• Develop and manage launch plans and program rollouts.
• Coordinate complex scheduling across stakeholders.

Skills

Google Workspace

Microsoft Office

Slack

Zoom

CRM tools

Asana

ClickUp

Notion

Monday.com

Trello

Zapier

AI literacy

SOPs

Education

PMP Certification

CAPM Certification

HubSpot Certification

Asana Certification

ClickUp Certification

Tools

Google Workspace

Microsoft Office

Slack

Zoom

CRM tools

Asana

ClickUp

Notion

Monday.com

Trello

Zapier

Job description

VaVa Virtual Assistants is seeking an experienced Online Business Manager to join as an independent contractor. You will design systems, establish accountability, and ensure projects move forward with consistency while managing client outcomes independently.

You will join a contractor community with regular meetings and opportunities to reflect VaVa's mission, values, and standards. This role emphasizes ownership, proactive engagement, and long-term operational impact.