Remote Operations & Finance Lead

Anavah Talent; Calamba; On-site; PHP 934,000 - 1,264,000; Full time

Benefits offered by this job

Competitive compensation

Regular USD pay

Remote work forever

Milestone gifts

Team experiences

Global networking

Mentorship and advocacy

Promotions and raises

Job summary

Anavah Talent is seeking an Operations & Finance Lead to own payroll operations, contractor administration, client invoicing, HR coordination, and operational reporting for a growing remote team of 30–50 contractors.

You’ll partner with leadership, recruiters, clients, and contractors to document processes, automate workflows, and build scalable systems that support rapid growth while maintaining accuracy and compliance across the US-based client base.

Qualifications

• 5+ years of progressive experience in Operations, Finance Operations, Payroll, HR Operations, Bookkeeping, Business Administration, or a related field.
• Demonstrated experience owning operational processes independently.
• Experience supporting a U.S.-based company, startup, staffing firm, or distributed remote organization.
• Strong experience with payroll, contractor payments, client billing, financial reconciliation, or related finance operations.
• Demonstrated ability to build or improve systems and workflows, not simply follow existing processes.
• Experience creating SOPs, operational documentation, trackers, controls, or dashboards.

Responsibilities

• Own end-to-end payroll and finance operations.
• Review timesheets, invoices, reimbursements, bonuses, deductions, and adjustments.
• Validate payroll data and investigate discrepancies before approval.
• Prepare payroll approval summaries and recommendations for leadership.
• Maintain Contractor Masterfile and payroll controls.
• Process contractor rate increases and compensation changes.
• Support month-end financial reconciliation and reporting.
• Manage Stripe subscriptions and recurring billing.
• Maintain accurate financial and operational records.
• Identify weaknesses in existing financial processes and implement stronger controls.
• Build reliable systems for client billing and day-to-day operations.
• Own preparation and reconciliation of client invoices.
• Investigate and resolve billing discrepancies.
• Establish standardized billing workflows and controls.
• Maintain Monday.com boards, operational trackers, and business systems.
• Build reporting that gives leadership visibility into operational performance.
• Maintain organized HR, finance, and operational records.
• Coordinate recurring operational meetings and administrative workflows.
• Support leadership with cross-functional operational initiatives.
• Identify operational bottlenecks and implement solutions.
• Own the contractor lifecycle and create a consistent, scalable contractor experience.
• Manage contractor onboarding and offboarding workflows.
• Maintain Independent Contractor Agreements, tax forms, background checks, and compliance documentation.
• Establish reliable contractor records and data management processes.
• Track PTO, contractor changes, compensation changes, and other lifecycle events.
• Conduct scheduled 7-, 30-, 60-, 90-day, and annual contractor check-ins.
• Serve as the primary operational contact for payroll and contractor questions.
• Coordinate contractor engagement initiatives, anniversaries, and recognition.
• Identify opportunities to improve the contractor experience and reduce administrative friction.
• Audit existing processes and identify gaps, inefficiencies, and risks.
• Design and implement scalable operational workflows.
• Develop, document, and maintain SOPs.
• Create checklists, templates, trackers, and operational controls.
• Establish clear ownership and handoffs between teams.
• Build dashboards and KPI reporting.
• Standardize recurring processes across operations, finance, HR, and recruitment.
• Identify repetitive manual work suitable for automation.
• Implement automation using AI, Zapier, Make, Google Apps Script, or similar tools.
• Evaluate existing tools and recommend better systems where appropriate.
• Continuously improve processes as the company grows.
• Act as a strategic operational partner to the CEO.
• Proactively identify problems before they become operational issues.
• Bring recommendations and solutions, not just problems.
• Establish priorities and manage multiple recurring deadlines.
• Create visibility into operational risks, bottlenecks, and outstanding items.
• Partner with recruitment and leadership to improve cross-functional workflows.
• Help establish the operational standards and infrastructure required for future growth.
• Take ownership of projects from problem identification through implementation.

Skills

Operational leadership

Process improvement

Attention to detail

Cross-functional collaboration

Education

Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or related field

Tools

Wise

Stripe

QuickBooks

Monday.com

Job description

Anavah Talent is seeking an Operations & Finance Lead to own payroll operations, contractor administration, client invoicing, HR coordination, and operational reporting for a growing remote team of 30–50 contractors.

You’ll partner with leadership, recruiters, clients, and contractors to document processes, automate workflows, and build scalable systems that support rapid growth while maintaining accuracy and compliance across the US-based client base.