Remote Operations Coordinator — Construction Admin & SOPs

Staffstream; Philippines; Remote; PHP 335,000 - 614,000; Full time

Benefits offered by this job

HMO health cover (1 dependent)

Group life insurance

Paid leave credits

Work-from-home equipment

Job summary

Staffstream is seeking an Operations Coordinator to support a growing Australian residential construction and joinery business. You will own the Director’s inbox and documents, build clear filing systems, and manage invoicing and admin from the Philippines.

Initially hands-on, the role evolves into broader operations coordination as systems are put in place. You’ll collaborate with the social media manager and help embed new platforms, contributing to process improvements.

Qualifications

• Experience providing administrative or executive support to a business owner or director.
• Strong organization skills and a systems-driven approach to filing and records.
• Exposure to accounts receivable or invoicing is a plus.
• Ability to document processes or SOPs and learn new platforms quickly.
• Proficient in Microsoft Office and professional written communication.
• Construction/joinery industry background is a plus but not required.

Responsibilities

• Triage and manage the Director's inbox and respond on his behalf where appropriate.
• Create and maintain client folders and a consistent filing structure across the businesses.
• Line up and track incoming invoices and accounts receivable; support staged invoicing on projects.
• Coordinate with the social media manager; prep content for use and upload to Dropbox.
• Document recurring workflows into SOPs and support rollout of new systems and software.
• Provide general admin support across construction and joinery operations.

Skills

Administrative support

Executive support

Inbox management

Documentation/filing

Accounts receivable

Invoicing

SOP writing

Microsoft Office

Written communication

Workflow optimization

Tools

Microsoft Office

Nexvia or construction management software

Job description

Staffstream is seeking an Operations Coordinator to support a growing Australian residential construction and joinery business. You will own the Director’s inbox and documents, build clear filing systems, and manage invoicing and admin from the Philippines.

Initially hands-on, the role evolves into broader operations coordination as systems are put in place. You’ll collaborate with the social media manager and help embed new platforms, contributing to process improvements.