Remote Operations & Administrative Coordinator - Construction

Private Advertiser; Metro Manila; Remote; PHP 1,558,000 - 2,769,000; Full time

Job summary

Private Advertiser is seeking an Operations & Administrative Coordinator to support day-to-day operations of a construction/remodeling business. This remote role operates 100% remotely with a 9 AM–5 PM EST schedule and requires an organized, proactive professional who can coordinate between customers, estimators, project teams, vendors, subcontractors, and permitting offices.

You will manage administrative tasks, update systems, assist with estimates, scheduling site visits, and ensure smooth

Qualifications

• Previous experience in administrative support or operations coordination.
• Experience with contractors, construction, or home services is a strong advantage.
• Ability to quickly learn new systems, processes, and tools.
• Excellent written and verbal communication, strong organization and time-management.

Responsibilities

• Provide day-to-day administrative support to operations and project teams.
• Maintain organized project records, customer information, estimates, permits, schedules, vendor documents.
• Track outstanding tasks, approvals, documents, payments, materials, and requirements.
• Update CRM, spreadsheets, project management tools, and job records.
• Assist management with reporting, follow-ups, and documentation.
• Identify inefficiencies and recommend improvements.
• Coordinate between customers, estimators, project teams, vendors, subcontractors, and permitting offices.
• Schedule site visits, inspections, and appointments; communicate updates.

Skills

Organizational skills

Communication

Project coordination

Problem solving

Independent work

Tools

CRM systems

Spreadsheets

Scheduling tools

Cloud-based apps

Job description

Private Advertiser is seeking an Operations & Administrative Coordinator to support day-to-day operations of a construction/remodeling business. This remote role operates 100% remotely with a 9 AM–5 PM EST schedule and requires an organized, proactive professional who can coordinate between customers, estimators, project teams, vendors, subcontractors, and permitting offices.

You will manage administrative tasks, update systems, assist with estimates, scheduling site visits, and ensure smooth