Remote Operations Assistant

Ryvo; Metro Manila; Remote; PHP 1,024,000 - 1,665,000; Full time

Job summary

Ryvo is seeking a highly organized Operations Assistant to support day-to-day operations for US-based clients and teams. You will track tasks, coordinate with members, maintain documentation, and ensure deadlines are met while delivering professional written and spoken communication in English.

The role requires working 9:00 AM–5:00 PM Eastern Time, Monday through Friday, in a fully remote setup with a remote team.

Qualifications

• Proven experience in an Operations/Administrative role or similar.
• Must communicate clearly in English (spoken & written).
• Familiarity with project or task management systems is a plus.

Responsibilities

• Support the Operations Manager with daily operational tasks and coordination.
• Track projects, tasks, deadlines, and team deliverables.
• Follow up with team members to ensure work is completed on time.
• Organize schedules, priorities, meetings, and internal communications.
• Maintain task management systems, trackers, documents, and internal records.
• Update project statuses and communicate progress to the team.
• Prepare reports, checklists, SOPs, and other documentation.
• Communicate professionally with team members and clients via email, chat, and video calls.
• Coordinate onboarding and administrative tasks for new team members.
• Monitor outstanding tasks and flag delays proactively.
• Assist with quality checks to ensure accuracy before delivery.
• Organize files and documentation for easy access.
• Improve internal workflows and identify efficiency opportunities.
• Provide general administrative and operational support.

Skills

Excellent spoken English

Strong written English

Strong organizational skills

Time management

Attention to detail

Multitasking

Proactive

Independent worker

Remote collaboration

Reliability

Tools

ClickUp

Asana

Monday.com

Slack

Google Workspace

Microsoft Office

Job description

Ryvo is seeking a highly organized Operations Assistant to support day-to-day operations for US-based clients and teams. You will track tasks, coordinate with members, maintain documentation, and ensure deadlines are met while delivering professional written and spoken communication in English.

The role requires working 9:00 AM–5:00 PM Eastern Time, Monday through Friday, in a fully remote setup with a remote team.