Construction Administrative Assistant

Virtual Construction Assistants; Manila; On-site; PHP 508,000 - 634,000; Full time

Job summary

Virtual Construction Assistants is seeking a skilled Admin Assistant in Manila to support construction and remodeling projects. You will manage data entry, emails, calendars, and file organization, while researching materials and suppliers to keep projects on track.

You will also qualify leads, schedule meetings, handle customer support calls, coordinate supplier communications, and track expenses, invoices, COIs, and warranties to ensure accurate documentation and smooth operations.

Qualifications

• Excellent communication skills, both written and verbal.
• Prior experience in an administrative role, ideally within the remodeling or construction industry.
• Knowledge of construction terminology.
• Strong organizational skills, with a keen attention to detail.
• Proficiency in managing emails, calendars, and customer databases.
• Experience with supplier coordination, material ordering, and delivery scheduling.
• Familiarity with tracking project expenses, invoices, and managing change orders.
• Ability to handle customer support calls and qualify leads over the phone.
• Experience using CRM tools to manage and update lead/deal information.

Responsibilities

• Provide administrative support for construction and remodeling projects.
• Manage data entry, customer databases, and organize files.
• Perform internet research on materials, suppliers, and construction-related topics.
• Handle email and calendar management.
• Transcribe field notes and ensure accurate documentation.
• Qualify potential leads over the phone and gather necessary information.
• Schedule meetings with leads and update CRM with lead/deal information.
• Offer customer support and handle phone calls as needed.
• Coordinate supplier communication, manage material orders, and schedule deliveries.
• Oversee change order requests and track related invoices.
• Track project expenses and assist with purchase order invoicing.
• Manage COIs and project warranties, ensuring proper documentation and follow-up.

Skills

Communication

Administrative experience

Construction terminology

Organizational skills

CRM management

Lead qualification

Calendar management

Vendor coordination

Tools

CRM tools

Job description

About Us:
We are seeking a skilled and organized Admin Assistant to join our team and provide vital support to ensure smooth project operations.

Salary:

$200 per week

Key Responsibilities:

• Provide administrative support for construction and/or remodeling projects.
• Manage data entry, customer databases, and organize files.
• Perform internet research on materials, suppliers, and construction-related topics.
• Handle email and calendar management.
• Transcribe field notes and ensure accurate documentation.
• Qualify potential leads over the phone and gather necessary information.
• Schedule meetings with leads and update CRM with lead/deal information.
• Offer customer support and handle phone calls as needed.
• Coordinate supplier communication, manage material orders, and schedule deliveries.
• Oversee change order requests and track related invoices.
• Track project expenses and assist with purchase order invoicing.
• Manage COIs and project warranties, ensuring proper documentation and follow-up.

Qualifications:

• Excellent communication skills, both written and verbal.
• Prior experience in an administrative role, ideally within the remodeling or construction industry.
• Knowledge of construction terminology
• Strong organizational skills, with a keen attention to detail.
• Proficiency in managing emails, calendars, and customer databases.
• Experience with supplier coordination, material ordering, and delivery scheduling.
• Familiarity with tracking project expenses, invoices, and managing change orders.
• Ability to handle customer support calls and qualify leads over the phone.
• Experience using CRM tools to manage and update lead/deal information.