Remote Operations & Admin Coordinator

Coinscapture; Philippines; Hybrid; PHP 360,000 - 720,000; Full time

Job summary

Total Commerce is seeking an Operations & Administrative Coordinator to streamline internal reporting, sales coordination, and administrative processes for a growth-focused ecommerce agency. This remote role emphasizes data-driven visibility into performance and timely execution of initiatives.

The ideal candidate will be highly organized, comfortable handling numbers, and proficient with multiple software tools, AI-enabled drafting, and cross-functional communication to keep priorities on track.

Qualifications

• 2–5 years in operations, agency coordination, or similar roles.
• Strong spreadsheet and data reporting skills.
• Excellent written and verbal English.
• Experience using AI tools to organize information and drafts.
• Ability to turn loosely defined tasks into organized plans.

Responsibilities

• Prepare and maintain weekly employee utilization reporting (hours, billable vs non-billable).
• Prepare weekly project reporting (new/active/sunset projects, budgets, hours).
• Maintain project profitability and P&L reporting.
• Support sales, marketing coordination, and outbound outreach with AI-assisted drafts.

Skills

Organization

Excel

English communication

AI tools

CRM

Reporting

Education

Bachelor's degree (optional)

Tools

Asana

Harvest

Front

Google Drive

CRM platforms

Job description

Total Commerce is seeking an Operations & Administrative Coordinator to streamline internal reporting, sales coordination, and administrative processes for a growth-focused ecommerce agency. This remote role emphasizes data-driven visibility into performance and timely execution of initiatives.

The ideal candidate will be highly organized, comfortable handling numbers, and proficient with multiple software tools, AI-enabled drafting, and cross-functional communication to keep priorities on track.