Remote Legal Executive Assistant to Partners

Sterlington, PLLC; Manila; On-site; PHP 3,041,000 - 4,562,000; Full time

Job summary

Sterlington PLLC is seeking a first-class Legal Practice Assistant to provide white-glove support to partners and attorneys. You will handle multi-time-zone calendars, drafting and tracking engagement letters, and document management while integrating AI tools to streamline workflows.

The role goes beyond calendar management, encompassing matter coordination, document handling, process and project management. We value curiosity, practicality with AI, and elite teamwork as we scale the practice.

Qualifications

• 5+ years supporting partners, senior fee earners or C-suite executives in law or professional services.
• Fluent English, verbal and written.
• Proficiency with MS Office, Aderant or similar practice management software, PowerBI dashboards, Claude, CoPilot or similar AI tools, Asana or similar PM tools.
• Excellent organizational and project management skills; can carry several workstreams without dropping detail.
• Ability to remain poised under pressure, multitask, and prioritize effectively.
• Strong team orientation and collaboration.
• Experience with a practice management, billing, time-capture or document management system or quick learner of a similar system.

Responsibilities

• Manage the partner’s day across multiple time zones: diaries, triage, briefings, and follow-ups.
• Prepare, circulate, and track engagement letters; maintain accurate client records and CRM entries.
• Format and version documents; ensure easy retrieval of files by the team.
• Support time and billing processes; prompt time capture and flag items for Finance.
• Follow the Legal Operations intake process and seek AI-driven, efficient workflows.

Skills

Fluent English

Organizational skills

Team collaboration

Multitasking under pressure

Tools

MS Office

Aderant

PowerBI

Claude

CoPilot

Asana

Job description

Sterlington PLLC is seeking a first-class Legal Practice Assistant to provide white-glove support to partners and attorneys. You will handle multi-time-zone calendars, drafting and tracking engagement letters, and document management while integrating AI tools to streamline workflows.

The role goes beyond calendar management, encompassing matter coordination, document handling, process and project management. We value curiosity, practicality with AI, and elite teamwork as we scale the practice.