Remote Invoicing & Expense Admin (Part-Time)

BruntWork; Metro Manila; Remote; PHP 1,408,000 - 2,112,000; Part time

Benefits offered by this job

Fully remote role

Clear SOP/process map

Part-time schedule

Job summary

BruntWork is seeking a meticulous part-time assistant to manage invoicing and expense workflows for assignments completed by our team of inspectors. You will coordinate with the Managing Director mainly by email, follow a clear SOP, and ensure accurate currency entries (GBP, EUR, USD) across invoices and VAT records.

The role is fully remote, 20 hours per week, with room to grow as volume increases. You will support scheduling and travel research, contributing to efficient day-to-day operations.

Qualifications

• High level of attention to detail to catch errors in receipt amounts and currencies.
• Comfortable working with multiple currencies and spreadsheets.
• Basic understanding of invoicing and expense tracking, including VAT on receipts.
• Ability to follow a documented process or SOP consistently.
• Strong written communication skills for remote, email-based work.
• Ability to work independently and manage time on a part-time schedule.

Responsibilities

• Receive zipped receipt folders from inspectors and check each receipt against the inspector's invoice to confirm amounts and hours are accurate.
• Transcribe verified hours and expenses into the company invoice sheet, entering GBP, EUR and USD receipts in the correct currency columns.
• Produce PDF invoices for client submission so clients are billed quickly after each assignment.
• Record VAT amounts from receipts on a separate spreadsheet so the accountant can prepare quarterly VAT returns.
• Follow the established process map so every package is reviewed consistently.
• Provide executive assistant support, such as scheduling, tracking messages and deadlines, and researching cost-effective travel connections.

Skills

Attention to detail

Multi-currency handling

Invoicing

Expense tracking

SOP adherence

Remote communication

Time management

Executive support

Tools

Excel

Spreadsheet software

PDF invoicing

Job description

BruntWork is seeking a meticulous part-time assistant to manage invoicing and expense workflows for assignments completed by our team of inspectors. You will coordinate with the Managing Director mainly by email, follow a clear SOP, and ensure accurate currency entries (GBP, EUR, USD) across invoices and VAT records.

The role is fully remote, 20 hours per week, with room to grow as volume increases. You will support scheduling and travel research, contributing to efficient day-to-day operations.