Remote Immigration Legal Assistant — Client Scheduling

HireHawk Inc.; Misamis Oriental; Remote; PHP 701,000 - 911,000; Full time

Job summary

HireHawk Inc. is seeking an Immigration Legal Assistant to provide client-facing and administrative support for a growing immigration law practice focused primarily on family and business immigration matters.

You will serve as one of the main points of contact for prospective and existing clients, helping guide them through intake, scheduling, billing orientation, and ongoing communication. Your work will directly reduce the attorney’s administrative workload, improve the client experience, and

Qualifications

• Previous professional experience working in a legal environment.
• Experience with an immigration law firm, particularly family and business immigration matters.
• Strong English communication skills, both written and verbal.
• Confidence handling client intake and serving as a primary client-facing representative of the firm.
• Strong organization, attention to detail, and ability to manage scheduling and administrative workflows reliably.

Responsibilities

• Own the client intake process and create a welcoming, professional first impression for prospective clients
• Communicate clearly and consistently with clients throughout their engagement with the firm
• Coordinate consultations, appointments, deadlines, and calendar commitments to keep the attorney’s schedule organized
• Guide new clients through billing procedures and other administrative requirements
• Maintain accurate client information, records, follow-ups, and internal administrative documentation
• Support legal workflows for family and business immigration matters while ensuring important details are not missed
• Anticipate administrative needs and resolve routine client or scheduling issues before they require attorney involvement
• Help create reliable processes that reduce administrative workload and allow the attorney to focus on legal work
• Take on broader responsibilities as the practice and client base continue to grow

Skills

Legal experience

Immigration law familiarity

Client communication

Scheduling & calendar management

Remote work independence

Tools

Immigration case-management systems

Job description

HireHawk Inc. is seeking an Immigration Legal Assistant to provide client-facing and administrative support for a growing immigration law practice focused primarily on family and business immigration matters.

You will serve as one of the main points of contact for prospective and existing clients, helping guide them through intake, scheduling, billing orientation, and ongoing communication. Your work will directly reduce the attorney’s administrative workload, improve the client experience, and