Remote HVAC Operations & Admin Coordinator

BruntWork; Philippines; Remote; PHP 670,000 - 949,000; Full time

Benefits offered by this job

Permanent work from home

Health Insurance Coverage

Immediate hiring

Job summary

BruntWork is seeking an HVAC Operations Assistant to support daily administrative and operational functions. You will manage workflows, coordinate service operations, and maintain accurate records while helping establish efficient processes.

The role combines office admin with field coordination and requires ownership, proactive communication, and problem-solving for continuous improvement. Work remotely from the Philippines with Sydney hours.

Qualifications

• Proven experience in administrative support, operations coordination, or similar roles.
• Hands-on experience with AroFlo, Microsoft 365, and Xero.
• Experience managing job records, scheduling, invoicing, and docs.
• Proactive, with ability to improve processes.
• Willingness to document workflows and SOPs.
• Comfort with AI tools like ChatGPT to boost efficiency.
• Ability to work Sydney hours remotely from the Philippines year-round.
• Permanent work from home.
• Health insurance coverage.

Responsibilities

• Manage incoming work orders and enter details into AroFlo and client portals.
• Prepare client invoices, reconcile payments in Xero, and handle supplier bills.
• Generate service reports and attach to AroFlo jobs.
• Maintain organized job records and financial documentation.
• Coordinate job scheduling and dispatch for field technicians.
• Act as main contact for client inquiries via phone and email.
• Identify conflicts and communicate delays to management.
• Develop SOPs and document processes for efficiency.

Skills

Administrative support

Operations coordination

Communication

Problem solving

Tools

AroFlo

Microsoft 365

Xero

Job description

BruntWork is seeking an HVAC Operations Assistant to support daily administrative and operational functions. You will manage workflows, coordinate service operations, and maintain accurate records while helping establish efficient processes.

The role combines office admin with field coordination and requires ownership, proactive communication, and problem-solving for continuous improvement. Work remotely from the Philippines with Sydney hours.