Remote HVAC Office Manager with AI Toolkit

Aidey; Philippines; Remote; PHP 704,000 - 1,267,000; Full time

Benefits offered by this job

Above-market base

Fully remote role

Direct line to client stakeholders

Growth opportunities

AI-native toolkit

Job summary

Aidey is seeking a detail-oriented Assistant Office Manager - HVAC to provide remote support to US-based HVAC office managers. You will handle invoices, documentation, and customer service tasks for small HVAC businesses so managers can focus on strategic work.

Ideal candidates have experience supporting service-based businesses, strong English, and comfort with CRM, social media tools, and AI-powered workflows. This fully remote role offers growth and flexible collaboration with the client team.

Qualifications

• Experience supporting service-based businesses (HVAC, plumbing, electrical, etc.) – MUST.
• Strong English communication skills (written and spoken).
• Experience as a Virtual Assistant, Admin, or similar role.
• Experience handling permits, rebates, or documentation.
• Familiarity with social media tools.
• Hands-on experience using modern CRM platforms, task management tools, and AI tools to improve efficiency.
• Highly organized with strong attention to detail.
• Able to work independently and manage multiple tasks.

Responsibilities

• Prepare and process invoices.
• Submit warranty registrations and rebate documentation.
• Manage administrative tasks and documentation.
• Maintain accurate digital records.
• Support office managers with daily operations.
• Assist with customer service tasks when needed.
• Help with basic social media content and scheduling.

Skills

Excellent English communication

VA/Admin experience

Independent worker

Attention to detail

Tools

CRM platforms

Task management tools

AI tools

Job description

Aidey is seeking a detail-oriented Assistant Office Manager - HVAC to provide remote support to US-based HVAC office managers. You will handle invoices, documentation, and customer service tasks for small HVAC businesses so managers can focus on strategic work.

Ideal candidates have experience supporting service-based businesses, strong English, and comfort with CRM, social media tools, and AI-powered workflows. This fully remote role offers growth and flexible collaboration with the client team.