Remote HOA Meeting Lead & Elections Coordinator

Magic, Inc; Taguig; Remote; PHP 501,000 - 714,000; Part time

Benefits offered by this job

Remote work

Job summary

Magic, Inc is seeking an Assistant Property Coordinator (HOA Operations) for a freelance remote role in the Philippines. You will support multiple homeowners' associations, lead meetings, coordinate HOA elections, and track deadlines while maintaining clear communication with boards and stakeholders.

The ideal candidate is assertive, highly organized, and capable of handling competing priorities with minimal supervision.

Qualifications

• Demonstrated ability to organize and lead structured meetings, manage discussions, and keep participants focused.
• Experience coordinating or administering elections, including notices, ballots, timelines, and results.
• Strong spoken English, with clear and confident communication suitable for meetings with U.S. homeowners and board members.
• Assertive communication skills, including the ability to address disagreements, push back professionally, and hold stakeholders accountable.
• Proven ability to manage competing responsibilities, chase deadlines, and work independently without constant direction.

Responsibilities

• Serve as a primary point of contact for assigned HOA Boards of Directors.
• Manage board communications and maintain professional working relationships with board members.
• Respond to community and board needs, coordinate follow-ups, and ensure outstanding matters continue moving forward.
• Schedule and prepare HOA board meetings, including coordinating logistics and distributing relevant materials.
• Develop meeting agendas and ensure discussions remain focused and productive.
• Lead meetings confidently, manage challenging discussions, and redirect conversations when necessary.
• Document decisions, action items, and assigned responsibilities.
• Follow up with board members and other stakeholders to ensure agreed-upon actions are completed.
• Coordinate HOA elections from preparation through completion.
• Track election deadlines and ensure required steps are completed in accordance with HOA procedures.

Skills

Meeting leadership

Election coordination

Assertive communication

Deadline management

Independent work

Job description

Magic, Inc is seeking an Assistant Property Coordinator (HOA Operations) for a freelance remote role in the Philippines. You will support multiple homeowners' associations, lead meetings, coordinate HOA elections, and track deadlines while maintaining clear communication with boards and stakeholders.

The ideal candidate is assertive, highly organized, and capable of handling competing priorities with minimal supervision.