Remote Executive Ops Coordinator (Part-Time)

Boomering inc

Philippines

Remote

PHP 279,000 - 335,000

Part time

2 days ago

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Benefits offered by this job

Genuinely caring Leadership Team

Competitive salary package

Company-provided desk setup

Free pre-employment Medical Assessment

HMO on first day of hire

15 Vacation Leaves and 5 Sick Leaves

Annual Performance Reviews

Unlimited Employee Referral Incentives

Employee Loan Facilities

Social Clubs and Workshops

Company events with rewards

Statutory Benefits: Maternity, Pater-

Job summary

Boomering Inc. is seeking a proactive Executive Operations Coordinator for a remote, part-time role based in the Philippines. Schedule is Monday–Friday, 6:00 AM–10:00 AM PHT with work-from-home setup.

Salary ranges from PHP 25,000 to 30,000 per month, with AU- NSW holiday considerations. Responsibilities include managing the owner’s inbox/calendar, coordinating client meetings and travel, handling invoicing in Xero, and leveraging AI tools to streamline workflows.

Qualifications

Minimum 3 years of relevant experience in executive assistance, executive coordination, practice administration, or a similar role.
Experience supporting business owners, senior executives, consultants, or professional services teams is highly desirable.
Strong written and verbal English communication skills, including professional client-facing correspondence.
Proficiency with Microsoft Office or Google Workspace, CRM systems, and digital productivity tools.
Familiarity with Xero, AI productivity tools, and workflow automation is advantageous.

Responsibilities

Independently manage the business owner's inbox, calendar, appointments, and meeting schedules.
Prioritize incoming communications, identify matters requiring attention, and coordinate appropriate responses.
Monitor upcoming commitments, deadlines, and appointments to ensure timely preparation and follow-through.
Proactively identify scheduling conflicts, outstanding actions, and opportunities to improve executive efficiency.
Coordinate client meetings, workshops, and business sessions, including venue arrangements, meeting rooms, catering, and required logistics.
Monitor client engagement schedules and proactively arrange follow-ups, including mid-quarter check-ins where applicable.
Maintain accurate client information, activities, and follow-up records in the practice management system.
Liaise professionally with clients, external stakeholders, service providers, and other administrative contacts.
Anticipate operational requirements and recommend improvements to the client experience.
Track contacts and commitments arising from networking events, business meetings, and professional engagements.
Coordinate introductory meetings, follow-up calls, and relationship-building activities on behalf of the business owner.
Ensure prospective contacts and relationship opportunities are appropriately recorded and followed up.
Provide proactive reminders and accountability to ensure important conversations and commitments are not overlooked.
Support relationship coordination without responsibility for direct selling or sales targets.
Arrange domestic travel, accommodation, transport, and business-related bookings.
Research suitable options, compare pricing, and consider available memberships or loyalty benefits.
Coordinate workshop venues, catering arrangements, and other session requirements.
Monitor bookings and proactively confirm arrangements ahead of scheduled activities.
Identify opportunities to improve administrative efficiency and service quality.
Assist with basic administrative activities in Xero, including invoice preparation, payment coordination, and expense tracking, subject to appropriate authorization.
Coordinate invoicing and related administration for meeting room or facility usage.
Maintain accurate records and follow up on outstanding administrative requirements.
Liaise with relevant service providers regarding invoices, bookings, and routine business expenses.
Maintain accurate records and activities within the client's practice management CRM.
Utilize digital tools, AI-assisted workflows, and existing automations to support task management, reminders, and follow-ups.
Monitor automated activities to ensure appropriate completion and accuracy.
Identify opportunities to streamline recurring administrative tasks.
Document and maintain practical workflows and procedures as required.