Remote Executive Assistant to Founder (Philippines)

Hunt St Pty Ltd; Philippines; Remote; PHP 731,000 - 1,218,000; Part time

Job summary

Hunt St Pty Ltd in the Philippines is seeking a diligent Executive Assistant to support a founder of a civil construction business client in Townsville. Work is remote, independent contractor engagement, aligned with Australian business hours, with flexible start times.

You will manage inbox, calendars, bookkeeping in Xero, invoicing, payroll prep, and document control, while building SOPs and systems as the business scales.

Qualifications

• 3+ years as an Executive Assistant or Personal/Admin Assistant supporting a business owner.
• Experience with bookkeeping, ideally with Xero (reconciliations, invoicing, bills).
• Excellent spoken and written English, confident on the phone with Australian businesses.
• Highly organized with strong follow-through on deadlines and payments.

Responsibilities

• Executive and personal admin for the founder.
• Manage inbox, calendar, and bookings; convert messages to tasks and emails.
• Bookkeeping tasks in Xero; invoices and weekly payroll prep.
• Maintain records, documents, and client communications.
• Develop SOPs and set up processes to support growth.
• Coordinate with suppliers and service providers as needed.

Skills

EA experience

English fluency

Highly organized

Proactive

Australian business context

Tools

Xero

NextMinute

Google Workspace

MS 365

Job description

Hunt St Pty Ltd in the Philippines is seeking a diligent Executive Assistant to support a founder of a civil construction business client in Townsville. Work is remote, independent contractor engagement, aligned with Australian business hours, with flexible start times.

You will manage inbox, calendars, bookkeeping in Xero, invoicing, payroll prep, and document control, while building SOPs and systems as the business scales.