Remote Executive Assistant to C‑Suite — Systems & Impact

Advantage HQ; Canlandog; Remote; PHP 750,000 - 1,874,000; Full time

Job summary

Advantage HQ is seeking an exceptional Executive Assistant to provide high-level support to our executive leadership team. This role is not a traditional admin position; your mission is to make our executives more effective by managing priorities, calendars, communications, meetings, and projects across a fast-moving global organization.

You will anticipate needs, stay steps ahead, and build systems that streamline decision-making.

Qualifications

• 3–7+ years as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Coordinator, or similar role.
• Experience supporting C-level executives, founders, or senior leaders.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent attention to detail without losing sight of the bigger picture.
• Strong judgment and the ability to prioritize competing demands.
• Highly proactive — you anticipate needs rather than waiting for instructions.
• Strong follow-through and accountability.
• Comfortable working with confidential and sensitive information.
• Ability to operate independently with minimal supervision.
• Comfortable working across multiple time zones and with globally distributed teams.
• Strong technology skills and willingness to learn new tools quickly.
• Comfortable using AI and automation to improve productivity.
• Calm, resourceful, and solutions-oriented when priorities change.

Responsibilities

• Attend key meetings when required and capture important decisions, action items, and commitments.
• Maintain clear follow-up lists and ensure owners are accountable for deadlines.
• Proactively remind stakeholders about outstanding commitments.
• Track important decisions and ensure they move from discussion to execution.
• Help executives maintain visibility across multiple priorities and initiatives.
• Support executives with company-wide projects and strategic initiatives across departments.
• Maintain project timelines, deadlines, and deliverables; identify delays and escalate.
• Follow up with team members to ensure commitments are completed.
• Prepare summaries, briefs, and presentations to support executive decisions.
• Coordinate personal or administrative tasks to allow executives to focus on priorities.
• Create systems that improve time management, information organization, and workflows.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Attention to detail

Judgment / prioritization

Proactivity

Discretion with confidential info

Independent work

Cross-time-zone coordination

Tech-savvy / quick to learn

AI and automation experience

Calm under pressure

Problem solving

Reliability

Tools

Google Workspace

Slack

Asana

Notion

AI tools (ChatGPT, Gemini, Claude)

Job description

Advantage HQ is seeking an exceptional Executive Assistant to provide high-level support to our executive leadership team. This role is not a traditional admin position; your mission is to make our executives more effective by managing priorities, calendars, communications, meetings, and projects across a fast-moving global organization.

You will anticipate needs, stay steps ahead, and build systems that streamline decision-making.