Remote Executive Assistant — QuickBooks & Finance Ops

Virtual Assist; Manila; On-site; PHP 469,000 - 781,000; Full time

Benefits offered by this job

Work from home

Job summary

Virtual Assist is seeking a capable Executive Assistant to support company leadership with strategic and administrative tasks from a remote setup. The role emphasizes organization, confidentiality, and proactivity in a fast-paced environment.

You will handle calendars, communications, reports, and travel, while assisting with bookkeeping, invoicing, and CRM maintenance. Strong English, Google Workspace, and project-management tool skills are essential for success.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant, Senior Virtual Assistant, Operations Coordinator, or similar role.
• Hands-on experience with QuickBooks is required.
• Experience with bookkeeping, invoicing, expense management, accounts payable/receivable, or financial administration is highly preferred.
• Excellent written and verbal English communication skills.
• Advanced proficiency with Google Workspace and/or Microsoft Office applications.

Responsibilities

• Coordinate and maintain complex executive schedules, ensuring efficient time management and prioritization of commitments.
• Arrange internal and external meetings, including scheduling, logistics, agenda preparation, and follow-up tracking.
• Serve as a primary point of contact for executive communications, managing correspondence and ensuring timely responses.
• Screen, organize, and prioritize incoming emails, messages, and requests to maximize executive productivity.
• Prepare reports, presentations, briefing materials, and business documents for meetings and decision-making purposes.
• Track action items, deadlines, and deliverables to ensure projects remain on schedule and objectives are achieved.
• Assist in planning and coordinating company events, leadership meetings, workshops, and virtual conferences.
• Manage travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
• Conduct research on industry trends, competitors, potential clients, and business opportunities, presenting findings in concise reports.
• Support recruitment efforts by coordinating interviews, communicating with candidates, and maintaining hiring records.
• Monitor key business metrics and compile performance reports for leadership review.
• Maintain and update CRM platforms, databases, and operational records with a high level of accuracy.

Skills

Executive support

English communication

Prioritization & multitasking

Confidentiality

Time management

Independent work

Tools

QuickBooks

Google Workspace

Microsoft Office

ClickUp

Asana

Trello

Job description

Virtual Assist is seeking a capable Executive Assistant to support company leadership with strategic and administrative tasks from a remote setup. The role emphasizes organization, confidentiality, and proactivity in a fast-paced environment.

You will handle calendars, communications, reports, and travel, while assisting with bookkeeping, invoicing, and CRM maintenance. Strong English, Google Workspace, and project-management tool skills are essential for success.