Remote Executive Assistant: Proactive Calendar & Exec Support

ASM Vitrual; Western Visayas; On-site; PHP 841,347 - 1,198,282; Part time

Job summary

ASM Vitrual is seeking a proactive Virtual Executive Assistant to support the President and Managing Directors. This remote role requires strong organizational skills, calendar management, and meticulous handling of communications and tasks.

Responsibilities include preparing reports and decks, taking meeting minutes, and coordinating with stakeholders. The ideal candidate demonstrates initiative, critical thinking, and the ability to work independently in a fast-paced environment.

Qualifications

• Proven experience as an Executive Assistant or in a similar executive support role.
• Exceptional organizational and multitasking abilities.
• Strong project coordination or project management experience.
• Excellent written and verbal English communication skills.
• Proficient in Microsoft Office and/or Google Workspace.
• Highly proactive, resourceful, and able to work with minimal supervision.
• Strong critical thinking and problem-solving skills.
• Ability to handle confidential information with professionalism.

Responsibilities

• Provide executive-level administrative support
• Manage complex calendars and scheduling
• Organize and prioritize daily email communications
• Track action items, projects, and executive priorities
• Prepare reports, presentations, and executive decks
• Take accurate meeting minutes and follow up on action items
• Conduct research and gather information to support business decisions
• Monitor ongoing initiatives and ensure timely follow-through
• Coordinate with internal and external stakeholders

Skills

Executive support experience

Organization

Project coordination

English communication

MS Office / Google Workspace

Tools

Microsoft Office

Google Workspace

Job description

ASM Vitrual is seeking a proactive Virtual Executive Assistant to support the President and Managing Directors. This remote role requires strong organizational skills, calendar management, and meticulous handling of communications and tasks.

Responsibilities include preparing reports and decks, taking meeting minutes, and coordinating with stakeholders. The ideal candidate demonstrates initiative, critical thinking, and the ability to work independently in a fast-paced environment.