Executive Assistant (with HubSpot experience) | 20577

Wing Assistant

Philippines

Remote

PHP 781,000 - 837,000

Full time

3 days ago

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Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Job Security and Stability

Paid Training

Inclusive Culture

Upskilling Opportunities

100% Work-From-Home

Supportive Team

Career Growth

Fun Work Environment

Holiday & Overtime Pay

Job summary

Wing Assistant is seeking an Executive Assistant to support C-level executives in a remote capacity. The role requires strong communication, data handling, and CRM management across HubSpot and related tools.

Responsibilities include invoicing, data gathering, document management, CRM upkeep, and calendar coordination. The position offers a fully remote setup with a 40-hour workweek and competitive salary in PHP.

Qualifications

HubSpot experience is non-negotiable.
Comfortable with SOPs and written documentation.
Meets deadlines consistently and communicates proactively.
Ability to follow structured processes precisely.

Responsibilities

Create and send statements or invoices, track payments, and record company expenses.
Gather data on trends and prepare reports on findings.
Store and organize documents and files.
Data entry: prepare lead lists, meeting minutes, payroll information, and research notes.
Manage CRM data for marketing and sales campaigns.
Coordinate team calendars and ensure meetings run on time.

Skills

English communication

Proactive attitude

Time management

Structured processes

Education

Bachelor's degree or certificate

Tools

HubSpot

Airtable

ZoomInfo

Google Sheets

Google Docs

Notion

Asana

Clay

LinkedIn Sales Navigator

Job description

₱70,000 - ₱75,000 a month

Executive Assistant

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world‑class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings.
3. (e.g., for comparative analysis).
4. Store and organize documents and files.
5. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
6. Research products, purchase goods & secure samples.
7. Store, update & collect information for marketing and sales campaigns through a CRM system.
8. Monitor projects, conduct internal communication & organize company data.
9. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
10. Prepare itineraries, book hotels, rental cars, etc.
11. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
12. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
13. Synthesize data & other content into cohesive reports and presentation slides.
14. Upload videos, manage negative reviews, and keep the account profile up to date.
15. Ad hoc tasks

Qualifications:

Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
Bachelor's degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Excellent English communication skills, both written and verbal (at least B2 level)
Solid organizational & time management skills
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained
Able to work on a graveyard shift
Conference Operations — Upload and enrich exhibitor lists. Manage conference data hygiene and organization in Airtable and HubSpot.
Use ZoomInfo to enrich contacts at target conference accounts. Associate booked meetings with deals.
Quote-to-Cash Processing — Process closed deals through HubSpot and billing workflows following documented SOPs.
Troubleshoot and unenroll deals when issues arise.
CRM Data Hygiene — Deduplicate companies and contacts weekly. Resolve contacts/companies that error out of ZoomInfo enrichment workflows.
Deal Source Stamping — Apply deal source attribution per documented SOP.

Requirements: