Remote Executive Assistant — Intake & Admin Specialist

OptiNizers; Philippines; Teletrabalho; PHP 1 263 000 - 2 104 000; Tempo integral

Resumo da oferta

OptiNizers is seeking a proactive Remote Executive Assistant to provide day-to-day support across client intake, administrative coordination, and selected marketing activities. The role starts with client intake and qualification, ensuring prospective clients are assisted promptly and documented accurately, with qualification criteria reviewed carefully.

As familiarity grows, you will take on marketing coordination, content research, and general admin tasks to ease the attorney's workload and

Qualificações

• Must have experience in executive/administrative support or intake roles.
• Excellent verbal and written English communication skills.
• Comfortable handling sensitive conversations with discretion and confidentiality.
• Strong organizational and follow-up skills; able to manage multiple tasks.
• Ability to learn new systems and technologies independently.
• Experience with client intake processes and CRM platforms is a plus.

Responsabilidades

• Handle client intake and qualification, ensuring prompt assistance and proper documentation.
• Provide administrative and executive support to reduce the attorney's workload and improve workflows.
• Assist with marketing coordination, content support, and research as responsibilities expand.
• Maintain professional communication with clients, vendors, and internal stakeholders; provide regular updates to the attorney.

Conhecimentos

Client intake

Administrative coordination

English communication

Organizational skills

Confidentiality

Empathy

Independent work

Attention to detail

Ferramentas

Lawmatics

CRM platforms

AI tools

Content coordination tools

Descrição da oferta de emprego

OptiNizers is seeking a proactive Remote Executive Assistant to provide day-to-day support across client intake, administrative coordination, and selected marketing activities. The role starts with client intake and qualification, ensuring prospective clients are assisted promptly and documented accurately, with qualification criteria reviewed carefully.

As familiarity grows, you will take on marketing coordination, content research, and general admin tasks to ease the attorney's workload and