Remote Executive Assistant: Estimation & Marketing Support

Virtual Assist; Philippines; On-site; PHP 300,000 - 600,000; Full time

Benefits offered by this job

Work-from-home opportunity

Growth opportunities

Collaborative environment

Job summary

Virtual Assist is seeking a capable Executive Assistant to provide strategic, administrative, and operational support to company leadership. The role emphasizes organization, business acumen, and anticipation of needs, with a focus on estimating workflows and marketing support.

The ideal candidate has 3+ years in similar roles, experience in construction/home services, and proficiency in Google Workspace, MS Office, and project management tools.

Qualifications

• 3+ years in Executive Assistant roles or similar.
• Experience supporting construction/home services is preferred.
• Strong English communication, both written and verbal.
• Proficient with Google Workspace and Microsoft Office.

Responsibilities

• Coordinate complex executive schedules and prioritize commitments.
• Arrange meetings with logistics, agendas, and follow-ups.
• Handle executive communications and manage inboxes.
• Screen and organize emails to maximize productivity.
• Prepare reports, proposals, and business documents.
• Track action items and deadlines to keep projects on schedule.
• Manage travel arrangements with detailed itineraries.
• Organize contracts, client documents, and confidential records.
• Develop efficient administrative processes.
• Handle special projects and ad hoc tasks.

Skills

Executive support

English communication

Google Workspace

MS Office

Project management tools

CRM familiarity

Estimating software familiarity

Graphic design basics

Analytical skills

Attention to detail

Independent work

Tools

ClickUp

Asana

Trello

Monday.com

Notion

HubSpot

Salesforce

JobNimbus

Buildertrend

Procore

Bluebeam

Canva

Adobe Express

Job description

Virtual Assist is seeking a capable Executive Assistant to provide strategic, administrative, and operational support to company leadership. The role emphasizes organization, business acumen, and anticipation of needs, with a focus on estimating workflows and marketing support.

The ideal candidate has 3+ years in similar roles, experience in construction/home services, and proficiency in Google Workspace, MS Office, and project management tools.