Remote Executive Assistant / Bookkeeper (QuickBooks)

RemoteVA; Manila; On-site; PHP 2,620,000 - 3,993,000; Full time

Job summary

RemoteVA is seeking an Executive Assistant / Bookkeeper who is highly organized and detail-oriented to handle day-to-day bookkeeping while providing administrative support. Proficiency in QuickBooks Online and solid experience with invoicing, payments, and reconciliations are essential.

The role is remote with a US-based team and requires excellent communication, strong time-management, and the ability to work independently across multiple priorities.

Qualifications

• Proven experience in bookkeeping and financial administration.
• Experience with invoicing, payment entry, and reconciliations.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work independently and manage multiple priorities.
• Comfortable working remotely and collaborating with a U.S.-based team.
• Proficiency in Microsoft Office and Google Workspace is an advantage.

Responsibilities

• Bookkeeping & Financial Administration: Manage day-to-day bookkeeping activities using QuickBooks Online.
• Prepare and send customer invoices.
• Enter and record payments accurately and promptly.
• Perform daily and regular bank and account reconciliations.
• Ensure all financial transactions are accurately recorded and up to date.
• Monitor outstanding invoices and assist with accounts receivable follow-ups.
• Maintain organized and accurate financial records.
• Review transactions for discrepancies and ensure corrections are made promptly.
• Assist with financial reports and bookkeeping-related tasks as required.
• Ensure bookkeeping records and accounts remain current and accurate.
• Executive & Office Support: Assist with daily administrative and office tasks.
• Manage and organize documents, records, and correspondence.
• Assist with scheduling, email management, and general coordination.
• Support the executive with day-to-day administrative requirements.
• Communicate with clients, vendors, and internal team members as required.
• Help ensure daily office operations run smoothly and efficiently.
• Take on additional administrative responsibilities as needed.

Skills

Bookkeeping

Administrative support

Attention to detail

Time management

Communication skills

Self-motivated

Remote work

Independent worker

Tools

QuickBooks Online

Microsoft Office

Google Workspace

Job description

RemoteVA is seeking an Executive Assistant / Bookkeeper who is highly organized and detail-oriented to handle day-to-day bookkeeping while providing administrative support. Proficiency in QuickBooks Online and solid experience with invoicing, payments, and reconciliations are essential.

The role is remote with a US-based team and requires excellent communication, strong time-management, and the ability to work independently across multiple priorities.