Remote D2C Operations & Admin Coordinator

Somewhere; Metro Manila; On-site; PHP 240,000 - 480,000; Part time

Job summary

Somewhere is seeking a D2C Back Office Admin (Fashion/Cosmetic) for a remote, independent contractor role in the Philippines. You will support the founder, streamline admin and supplier coordination, and manage order administration and process improvements across global suppliers.

The role blends office administration, executive support, supplier/logistics coordination, and AI-assisted content tasks, with reporting to the Founder and cross-functional collaboration.

Qualifications

• Experience in administration, operations, coordination, e-commerce, or executive support within fashion or cosmetics brands.
• Proficiency with Shopify, AI image tools, Klaviyo, WhatsApp marketing, and outreach.

Responsibilities

• Support founder with priorities, schedules, tasks, reminders, meetings, and follow-ups.
• Build systems, trackers, SOPs, dashboards and standard operating procedures.
• Communicate with suppliers (China/global) on quotations, samples, production, packaging, quality, shipping, and delivery.
• Process and track orders, payments, inventory, fulfillment, returns, refunds, and customer updates.
• Coordinate with warehouses, freight forwarders, couriers, and logistics partners.
• Assist with product listings, website updates, social media, newsletters, and research.
• Use AI tools to draft content, create/edit images, and conduct research with accuracy checks.

Skills

Administration

Operations coordination

Communication

Spreadsheet proficiency

Problem solving

Time-zone coordination

Tools

Shopify

Klaviyo

WhatsApp Marketing

AI tools

Job description

Somewhere is seeking a D2C Back Office Admin (Fashion/Cosmetic) for a remote, independent contractor role in the Philippines. You will support the founder, streamline admin and supplier coordination, and manage order administration and process improvements across global suppliers.

The role blends office administration, executive support, supplier/logistics coordination, and AI-assisted content tasks, with reporting to the Founder and cross-functional collaboration.