Remote Construction Estimating & Project Coordinator

SmartScale360 Careers; Metro Manila; Remote; PHP 525,000 - 1,050,000; Part time

Job summary

SmartScale360 is hiring an experienced Estimating & Project Coordination Specialist to support a U.S.-based construction business. You will assist with estimating, project coordination, bookkeeping data entry, and customer follow-ups while handling daily administrative operations.

The role requires hands-on experience with Xactimate, Xcelerate, and QuickBooks, strong English communication, and the ability to manage multiple projects remotely for U.S. clients.

Qualifications

• Background in U.S. construction, home improvement, remodeling, or property restoration
• Hands-on experience with Xactimate, Xcelerate, and QuickBooks
• Experience as Construction Virtual Assistant or similar
• Excellent written and verbal English communication skills
• Proactive, organized, and able to manage multiple projects remotely

Responsibilities

• Support construction estimating and quote preparation using Xactimate
• Manage project information in Xcelerate including job records and workflow tracking
• Perform bookkeeping data entry in QuickBooks (invoices, expenses, receipts)
• Follow up with customers and leads regarding estimates and quotes
• Coordinate with contractors, project managers, and internal teams
• Maintain accurate CRM records and follow-up schedules
• Assist with appointment scheduling for consultations and estimates
• Organize construction documentation, spreadsheets, and project trackers
• Support day-to-day operations and meet deadlines

Skills

Fluent English communication

Strong organizational skills

Time management

Multitasking

Remote work adaptability

Proactive and resourceful

Tools

Xactimate

Xcelerate

QuickBooks

Excel

Google Sheets

CRM platforms

Job description

SmartScale360 is hiring an experienced Estimating & Project Coordination Specialist to support a U.S.-based construction business. You will assist with estimating, project coordination, bookkeeping data entry, and customer follow-ups while handling daily administrative operations.

The role requires hands-on experience with Xactimate, Xcelerate, and QuickBooks, strong English communication, and the ability to manage multiple projects remotely for U.S. clients.