Construction Admin Pro: Xactimate, Xcelerate & QuickBooks

SmartScale360 Careers; Metro Manila; Remote; PHP 521,000 - 1,042,000; Part time

Job summary

SmartScale360 is hiring an experienced Construction & Restoration Administrative Coordinator to support a U.S.-based business with construction estimating, project coordination, bookkeeping data entry, customer follow-ups, and daily administrative operations.

The ideal candidate understands U.S. construction workflows and has hands-on experience with Xactimate, Xcelerate, and QuickBooks, is highly organized, and can independently manage tasks while supporting project and customer operations.

Qualifications

• Experience as a Construction Virtual Assistant or similar role.
• Background in U.S. construction, home improvement, remodeling, or restoration.
• Hands-on experience with Xactimate, Xcelerate, and QuickBooks.
• Excellent English communication and strong organization.

Responsibilities

• Support construction estimating and quote preparation using Xactimate.
• Manage project information in Xcelerate and track customer details.
• Perform bookkeeping data entry in QuickBooks.
• Follow up with customers and leads regarding estimates and quotes.
• Coordinate with contractors and internal teams on job updates.
• Maintain accurate CRM records and assist with appointment scheduling.

Skills

Construction VA

Project coordination

Administrative tasks

Customer follow-ups

Microsoft Excel

Google Sheets

Organization

Tools

Xactimate

Xcelerate

QuickBooks

Microsoft Excel

Google Sheets

CRM platforms

Job description

SmartScale360 is hiring an experienced Construction & Restoration Administrative Coordinator to support a U.S.-based business with construction estimating, project coordination, bookkeeping data entry, customer follow-ups, and daily administrative operations.

The ideal candidate understands U.S. construction workflows and has hands-on experience with Xactimate, Xcelerate, and QuickBooks, is highly organized, and can independently manage tasks while supporting project and customer operations.