Remote Construction Admin & Operations Coordinator

BruntWork; Metro Manila; Remote; PHP 446,000 - 781,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork is seeking a highly organized Operations & Finance Virtual Assistant to fill critical administrative gaps, streamline pre-construction admin, and manage remote job compliance. You will support the owner, build scalable processes, and help the team focus on higher-value tasks.

The role requires experience with ServiceM8, Xero, Microsoft 365, and strong communication skills; remote collaboration with offshore teams is a plus. Immediate hiring with permanent work from home.

Qualifications

• Experience in administrative or virtual assistant roles in fast-paced trades/construction environments.
• Proficiency with ServiceM8, Xero, Microsoft 365, Zoom/Teams.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Confidential handling of HR and financial data.
• Experience supporting remote/offshore teams is a plus.

Responsibilities

• Perform accounts reconciliation, invoicing, and PO processing in Xero.
• Create new job files in ServiceM8 and maintain field rosters in Excel.
• Route ServiceM8 communications to the bookings email.
• Collect timesheets and track site material usage for profitability.
• Coordinate fleet service bookings and vehicle registrations.
• Process HR onboarding and maintain SOP documentation.
• Document workflows and update SOP playbooks weekly.

Skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Remote teamwork

Tools

ServiceM8

Xero

Microsoft 365

Outlook

Excel

Zoom/Teams

Vehicle tracking systems

Job description

BruntWork is seeking a highly organized Operations & Finance Virtual Assistant to fill critical administrative gaps, streamline pre-construction admin, and manage remote job compliance. You will support the owner, build scalable processes, and help the team focus on higher-value tasks.

The role requires experience with ServiceM8, Xero, Microsoft 365, and strong communication skills; remote collaboration with offshore teams is a plus. Immediate hiring with permanent work from home.