Remote Compliance & Quality Admin Coordinator

Virtual Staff 365; Philippines; Remote; PHP 279,000 - 424,000; Full time

Benefits offered by this job

Permanent WFH Setup

Dayshift (AEST)

Full-Time Job

HMO

Annual Leave

Christmas Bonus pro-rated

Job summary

Virtual Staff 365 is seeking a Compliance Administration Assistant to support the Compliance and Quality function, ensuring product documentation and testing records remain accurate from sample to shelf. You will manage filing systems, coordinate suppliers and laboratories, and assist with ERP data entry and reporting.

You will work with international stakeholders, maintain Declarations of Conformity, and prepare weekly compliance reports while following defined processes and checklists to drive

Qualifications

• Proven administrative and data entry experience within a corporate environment.
• Experience working in compliance, quality, buying, or supply chain administration.
• High level of attention to detail and ability to manage large volumes of data accurately.
• Strong written English communication skills for professional email communication.
• Excellent organisational and time management skills.
• Ability to follow processes, checklists, and critical paths systematically.
• Confidence communicating via phone and email with international stakeholders.

Responsibilities

• Document and manage compliance files and technical documentation.
• Coordinate product samples with suppliers and testing laboratories; follow up for reports.
• Enter and maintain product information in ERP; upload data into Salsify and AX.
• Prepare weekly compliance reports and track outstanding documentation.
• Liaise with international suppliers and labs to resolve pending documentation.

Skills

Administrative experience

Data entry

Attention to detail

Written English communication

Organisational skills

Time management

Phone/email communication

Tools

Microsoft Dynamics AX

Salsify

Job description

Virtual Staff 365 is seeking a Compliance Administration Assistant to support the Compliance and Quality function, ensuring product documentation and testing records remain accurate from sample to shelf. You will manage filing systems, coordinate suppliers and laboratories, and assist with ERP data entry and reporting.

You will work with international stakeholders, maintain Declarations of Conformity, and prepare weekly compliance reports while following defined processes and checklists to drive