Accounting Admin

Beepo; Angeles; Hybrid; PHP 391,000 - 781,000; Full time

Benefits offered by this job

Competitive pay

Allowance

HMO

PTO

Referral program

Work life balance

Job summary

Beepo, a Probe Group company, invites applications for an Executive Assistant and Digital Coordinator in Clark, Pampanga. This hybrid, day-shift role supports accounting administration, procurement, payroll, and project systems, enhancing financial records and supplier relations.

You will maintain invoices, payments, and supplier accounts while liaising with management. A detail-oriented, organized candidate with MS Office proficiency will thrive here.

Qualifications

• Experience in accounting administration, bookkeeping or general administration is preferred.
• Familiarity with MYOB and/or Xero is preferred.
• Good MS Office and computer skills.
• Strong attention to detail and accuracy.
• Clear written and verbal communication abilities.

Responsibilities

• Invoicing and progress claims as directed and recorded in systems.
• Record invoices and claims, ensure correct job allocation.
• Follow up on outstanding information required for invoices and claims.
• Process supplier and subcontractor invoices and payments.
• Maintain purchasing records and liaise with suppliers.
• Monitor inventory and materials; assist with purchases.
• Maintain records for vehicles, licenses, insurance and renewals.
• Assist with external accountant requirements and BAS/IAS reporting.
• Support payroll, timesheets and weekly wages processing.
• Record transactions in MYOB/Xero and WunderBuild.

Skills

Accounting

Administration

Microsoft Office

Attention to detail

Communication

Time management

Organizational skills

Tools

MYOB

Xero

WunderBuild

Job description

Executive Assistant and Digital Coordinator

Work setup & shift: Hybrid | Day Shift

Discover your 100% YOU with Beepo!

Position: Executive Assistant and Digital Coordinator

Location: Clark, Pampanga

Work setup & shift: Hybrid | Day Shift

What's in it for you?

• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
• Employee Referral Program
• Work Life Balance

Job Description

Accounting Admin

Duties And Responsibilities

Invoicing & Progress Claims

• Prepare invoices and progress claims as directed.
• Record invoices and claims in the relevant systems.
• Ensure invoices are allocated to the correct job.
• Follow up on outstanding information required for invoices and claims.

Supplier & Subcontractor Payments

• Process invoices and statements received from suppliers and subcontractor.
• Prepare payments for approval by Management.
• Record supplier and subcontractor payments.
• Follow up on outstanding invoices and statements.

Purchasing & Procurement

• Assist with purchasing materials, equipment and tools as required.
• Send order requests to suppliers for project and business requirements.
• Liaise with suppliers regarding orders, availability and deliveries.
• Assist with setting up supplier accounts.
• Maintain records of orders and purchases.

Inventory & Materials

• Assist with monitoring materials, tools and equipment.
• Maintain basic inventory and purchasing records.
• Follow up on outstanding material orders and deliveries.
• Record purchases against the relevant job where required.

Asset, Vehicle & Licence Administration

• Maintain records of company vehicles, tools and equipment.
• Monitor renewal dates for vehicle registration, CTP, insurance and licenses.
• Assist with processing renewals and maintaining relevant documentation.
• Follow up renewal requirements with the relevant provider.

Insurance Administration

• Assist with the administration of company insurance policies.
• Liaise with insurance brokers as directed by Management.
• Assist with renewals and maintaining insurance records, including Workers Compensation, Public Liability, Professional Indemnity and Home Warranty insurance.
• Maintain current certificates and policy documents.

Accounting Administration

• Regularly record invoices and transactions in the accounting system.
• Assist with maintaining accurate financial records.
• Assist with bank reconciliation and other accounting tasks as required.
• Assist with monitoring accounts and upcoming payments.
• Provide financial records and supporting documents to the external accountant as required.

External Accountant Support

• Liaise with the external accountant regarding routine accounting requirements.
• Provide requested invoices, receipts, statements and other financial records.
• Assist with information required for BAS, IAS, Profit & Loss reports and other accounting requirements.

Payroll & Timesheets

• Monitor weekly staff timesheets and follow up missing submissions.
• Check timesheets for completeness and accuracy.
• Record approved timesheets in the relevant system.
• Assist with processing weekly wages and superannuation.
• Maintain payroll records as required.

Accounting & Project Management Systems

• Maintain accurate records in MYOB and/or Xero.
• Assist with recording job-related invoices, purchases and costs in WunderBuild.
• Maintain accurate supplier, subcontractor and financial information.

General Administration

• Assist Management and the Project Team with accounting-related administration.
• Follow up on outstanding information and tasks as required.
• Maintain confidentiality of company and financial information.
• Perform other reasonable duties as directed by Management consistent with the position.

Qualifications And Experience

• Previous experience in accounting administration, bookkeeping or general administration is preferred.
• Basic knowledge of accounting and payroll processes.
• Experience using MYOB and/or Xero is preferred.
• Experience in the construction industry is desirable.
• Good computer and Microsoft Office skills.
• Good organisational and time-management skills.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to follow procedures and instructions.
• Ability to work effectively with Management, site staff, suppliers and subcontractors.

About Beepo

Beepo is a Probe Group company, a full service Australian owned outsourcing company, with a team of 15,000 across 6 countries - the largest and most diverse Australian owned customer experience outsourcing provider.

Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.

You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.