Remote AI & Automation Operations Manager

Changing Lives Productions LLC; Philippines; Remote; PHP 1,039,000 - 1,299,000; Full time

Benefits offered by this job

Fully remote

Job summary

Changing Lives Productions LLC is seeking an exceptionally resourceful AI & Automation Operations Manager to design, improve, and manage processes supporting a fast-moving entrepreneurial and administrative team.

This role combines AI implementation, automation, process design, and high-level administrative operations, partnering with the Admin Manager to strengthen processes behind the administrative function.

Qualifications

• Hands-on experience building real workflows with AI platforms (ChatGPT or similar).
• Experience using AI agents and automation platforms such as Zapier, Make, or n8n.
• Working knowledge of Slack, Google Workspace, Airtable, Notion, and project-management tools.
• Experience turning informal processes into SOPs and documented workflows.
• Exceptional attention to detail and strong organization.

Responsibilities

• Identify repetitive or inefficient administrative work and determine where AI, automation, and better process design can improve speed, reliability, accuracy, and scalability.
• Build automated workflows across administrative systems and tools so information moves automatically instead of relying on manual updates.
• Create reminders, triggers, alerts, and escalation systems for overdue or time-sensitive tasks, and automate recurring reports, updates, and status communications.
• Use AI to research, summarize, organize, draft, and analyze, and develop effective prompts, templates, and reusable AI workflows for the team.
• Audit how recurring administrative responsibilities are currently handled and find where tasks, information, or follow-ups fall through the cracks.
• Build and maintain SOPs, checklists, workflows, and operating procedures with clear ownership, deadlines, reminders, escalation paths, and quality control.
• Keep recurring processes running reliably months after they are built, without relying on one person remembering every step.
• Close loops on open tasks: track follow-ups, escalate when needed, and prevent repeated bottlenecks.
• Partner with the Admin Manager on priorities, pain points, and process-improvement projects from problem identification through implementation.
• Research and prepare concise summaries and recommendations to support administrative decision-making, and organize trackers and documentation.

Skills

Systems thinking

AI workflows

Automation platforms

Documentation

Project management

Tools

Zapier

Make

n8n

Slack

Google Workspace

Airtable

Notion

Asana

monday.com

ClickUp

Job description

Changing Lives Productions LLC is seeking an exceptionally resourceful AI & Automation Operations Manager to design, improve, and manage processes supporting a fast-moving entrepreneurial and administrative team.

This role combines AI implementation, automation, process design, and high-level administrative operations, partnering with the Admin Manager to strengthen processes behind the administrative function.