Registrar Associate

GULLAS COLLEGE OF MEDICINE; Cebu City; On-site; PHP 180,000 - 240,000; Full time

Job summary

Gullas College of Medicine in Cebu City seeks a Registrar Associate to provide administrative and operational support to the Registrar's Office. You will review, verify, and prepare documents, coordinate with students and stakeholders, and monitor visa-related transactions to ensure timely services.

The role requires a Bachelor's degree and experience in registrar or records management, with strong attention to detail and excellent communication skills.

Qualifications

• Bachelor's degree in a related field is required.
• Experience in Registrar's Office or academic records management is preferred.
• Knowledge of document processing and records management procedures.
• Strong attention to detail and accuracy in reviewing documents.
• Good written and verbal communication skills.
• Strong organizational and coordination abilities with multiple deadlines.
• Proficiency in Microsoft Office and common office systems.
• Ability to monitor visa-related transactions and maintain records.
• Ability to identify discrepancies and escalate when needed.
• Honest, loyal and trustworthy with good customer service.

Responsibilities

• Review, verify, and prepare documents to ensure completeness and compliance.
• Coordinate with students, internal offices, and external stakeholders.
• Monitor status of visa-related transactions and maintain accurate records.
• Assist Registrar in ensuring efficient and timely delivery of services.

Skills

Document processing

Records management

Administrative support

Microsoft Office

Communication skills

Organizational skills

Visa transactions

Attention to detail

Education

Bachelor's degree in Business Administration, Office Administration, Education, Records Management, or related field

Job description

About the role

The Registrar Associate provides administrative and operational support to the Registrar's Office, serving as the primary point person for transactions and coordination with the Visa Office. The position is responsible for reviewing, verifying, and preparing documents to ensure completeness, accuracy, and compliance with established requirements. The Registrar Associate also coordinates with students, internal offices, and external stakeholders, monitors the status of visa-related transactions, maintains accurate records, and assists the Registrar in ensuring efficient and timely delivery of services.

About you

• Bachelor's degree in Business Administration, Office Administration, Education, Records Management, or a related field
• Relevant experience in a Registrar's Office, academic records management, administrative support, document processing, or visa-related transactions
• Knowledge of document processing, records management, and administrative procedures
• Strong attention to detail and accuracy in reviewing and verifying documents
• Good written and verbal communication skills
• Strong organizational and coordination skills, with the ability to manage multiple transactions and deadlines
• Proficient in Microsoft Office applications and other relevant office systems
• Ability to maintain accurate records and monitor the status of pending transactions
• Ability to identify discrepancies and resolve or elevate document-related concerns appropriately
• Honest, loyal and trustworthy with good customer service skills